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SC Arts Commission Grants Programs

FY2017 Individual Artist Fellowships Grant Guidelines

 

Frequently Asked Questions

  • When can I apply for the next awards?
    The next deadline is November 2 , 2015. The application process is open as of August 3, 2015. The Fellowship Rotation Cycle is listed below.
  • When are the fellowship awards announced?
    Winners are notified and posted on the S.C. Arts Commission website in late summer each year.

Purpose

Fellowships recognize and reward the artistic achievements of South Carolina's exceptional individual artists. Fellowship awards are made through a highly competitive, anonymous process and are based on artistic excellence only. The fellowship awards bring recognition that may open doors to other resources and employment opportunities.

Program Highlights

  • Fellowship awards are $5,000 each.
  • Up to four fellowships are awarded each year, according to the fellowship rotation cycle listed below.

Fellowship Rotation Cycle

FY (Fiscal Year) Grant Period Awards Application Deadline
FY2017 7/1/2016-6/30/2017 Prose
Poetry
Dance: Choreography
Dance: Performance
11/2/2015
FY2018 7/1/2017-6/30/2018 Visual Arts
Craft
Media: Production
Media: Screenwriting
11/1/2016
FY2019 7/1/2018-6/30/2019 Prose
Poetry
Theatre: Acting
Theatre: Playwriting
11/1/2017
FY2020 7/1/2019-6/30/2020 Visual Arts
Craft
Music: Composition
Music: Performance
11/1/2018
FY2021 7/1/2020-6/30/2021 Prose
Poetry
Dance: Choreography
Dance: Performance
11/1/2019

 

Note: The FY2016 fellowship rotation cycle included Visual Arts, Craft, Music: Composition, and Music: Performance.

New This Year

The Fellowships application process is now an online submission. Applications, support materials and support materials forms must be submitted online through the OSCAR (Online SC Arts Resources) system. No paper applications will be accepted.

Eligibility Requirements

Applicant must:

  • be a legal resident of the U.S. and S.C. with a permanent residence in the state for two years prior to the application date and throughout the fellowship period;
  • be a practicing individual artist (duos, collaborative works, and other ensembles are not eligible);
  • not be a degree-seeking, full-time student during the award period;
  • be 18 years of age or older at the time of application.

Restrictions

  1. There is a limit of three fellowships in an artist’s career and a period of ineligibility of 10 years after the first fellowship is awarded. Artists who received fellowships prior to the 2006-2007 fiscal year (July 1, 2006 - June 30, 2007) are now eligible to apply.
  2. Fellows may not receive any other S.C. Arts Commission grant awards during their fellowship year.
  3. An artist may apply in more than one category, but is only eligible to receive one fellowship. If applying in more than one category, a different body of work must be submitted for each category.

Deadline

November 2 , 2015
Applications must be submitted online by 5 p.m.

FY (Fiscal Year) 2017 Award Categories

  • 1 award in Prose
  • 1 award in Poetry
  • 2 awards in Dance:
    • Choreography
    • Performance

Award Period

July 1, 2016-June 30, 2017

Award

$5,000 per fellowship. There are no restrictions on the use of Fellowship funds. Fellowship awards are considered taxable income in S.C.

Match

None

 

How to Apply

 

Fellowship applications must be submitted online via the OSCAR system by 5 p.m. (EST) on November 2 , 2015. Once you begin your application, you may access it at any time by logging on with your user name and password.

 

Please contact the appropriate S.C. Arts Commission discipline coordinator for guidance regarding eligibility and restrictions:

If you need technical assistance with the online submission process, contact Milly Hough, (803) 734-8698.

 

Before You Begin Your Online Application

We strongly encourage you to prepare your support materials BEFORE you visit the OSCAR website and begin registration.

How to Prepare Your Support Materials (Work Samples)

For ALL Disciplines

  • Support materials are samples of the artist's work in the chosen Fellowship discipline. Fellowship awards are based solely on the artistic excellence of the submitted support materials, so the samples submitted should demonstrate the range of the artist's ability and should be of the highest possible quality.
  • Support material submitted must include at least one work that has been completed within the last five years.
  • Fellowship awards are made through an anonymous process. The applicant's name and address MUST NOT appear anywhere on the Support Materials Form or in the Support Materials files, including in the credits.
  • Note: You may need to create new electronic files (documents, video files, etc.) to submit support materials that meet the length, content, and formatting requirements of this application. (For example, you may need to remove your name from documents or video credits.)
  • Additional requirements for each category are as follows:

In addition, for Prose and Poetry (Fiction or Creative Nonfiction)

  • Applicants may submit up to twenty (20) pages of writing. Panelists will only read 20 pages per applicant. Additional pages will be ignored.
    • Each page/item of materials must be submitted in a format sized to print as 8½” x 11” document(s). Typeface must be legible, no less than 12 point. Margins should be at least one inch.
    • IMPORTANT: The last four digits of your Social Security number must appear on the upper right hand corner of each page.
    • Pages must be numbered.
    • Feel free to reformat your documents (for example, double-spacing is not required).
  • Writing samples must be uploaded as Word or text documents or as PDFs. Accepted file formats:
    • .doc
    • .docx
    • .txt
    • .pdf
  • Reminder: The applicant's name and address MUST NOT appear anywhere in or on the writing samples.
  • Do not submit books, chapbooks, magazines, pamphlets, or tear sheets of your work from publications.

In addition, for Dance (Performance and Choreography)

  • Applicants may submit up to three samples of their strongest work.
    • Total submitted sample footage (all samples) must not exceed 10 minutes combined. Additional footage will be ignored.
    • It is recommended that applicants submit contrasting work that will demonstrate their range of ability.
  • The preferred video file format is mp4. The systems accepts these formats:
    • 3gp
    • avi
    • flv
    • mov
    • mp4
    • mpg
    • rm
    • wmv
    All video files will be converted into mp4.
  • Videos must be greater than or equal to 480 x 360 resolution with a minimum of 12 frames per second (fps).
  • The maximum file size is 750 MB for all videos combined.
  • Reminder: The applicant's name and address MUST NOT appear anywhere in or on the samples, including in the credits.
  • If your videos do not meet the minimum requirements, you may need to edit the video to reduce its size, increase the resolution or remove your name from the credits. If your video is not an accepted file type, you may be able to convert it to a different file type.

    Free video editing tools
    You may be able to use Windows Movie Maker or Apple’s iMovie, depending upon which computer system you have. Here are two additional options:

    Free video conversion tools

 

Once your support materials are prepared, you are ready to begin the online application.

 


 

The online application has six steps:

 

  1. Registration
  2. Discipline Selection
  3. Applicant Information
  4. Support Materials Form
  5. Support Materials Upload
  6. Certification and Submission

 

Step One: Register and Create a Profile

Reminder

We strongly encourage you to prepare your support materials BEFORE you visit the OSCAR website and begin registration.

 

Before submitting a Fellowship application, you must register and create an online profile on our OSCAR system. Go to http://scac.culturegrants.org/ and choose Sign Up. Complete the Registration Content page.

 

(Please ignore the "Sign Up Instructions" tab on the OSCAR website and use the instructions listed below.)

Register as an Individual

To apply for a Fellowship, be sure to register as an “Individual,” even if you are associated with an organization. You cannot use your organization’s OSCAR profile to apply for a Fellowship. At the bottom of the sign-up page, you will see “Would you like to associate this user account with an organization?” Select NO.

 

See an example of the OSCAR individual registration screen >>

 

Important: Make a note of the Username and Password that you create in your profile. You will need these to log back into the system if you don't complete your application in one sitting.

 

You will not be able to see the Fellowship application until you complete this step. Creating your profile is a one-time task; you may use your profile for other online individual OSCAR submissions.

When you have completed the registration screen, click Submit.


 

Step 2: Choose your Discipline

Once you’ve created your profile, you will see a screen with "Open Applications" at the top, followed by links to the Fellowship applications (one for each discipline).

See an example of the "select discipline" screen >>

Click the green Apply button for your discipline.

 

Note: You may apply for more than one Fellowship in the same year, but you must complete all application steps for each category and submit one application at a time. After you submit your first application, you may choose My Forms, and then Open Applications to choose from the list of disciplines, to begin another application.

 


 

Step Three: Provide Applicant Information

You’ll now see the Applicant Information screen.

See an example of the applicant information screen >>

 

IMPORTANT:

  • Enter your full legal name and the address associated with your IRS tax records.
  • Save your work often! Use the “save” or “save and continue” buttons at the bottom of each page. Be aware that OSCAR will automatically log you out of the system if you do not save your work or advance to a new page at least every 25 minutes.
  • You may also use the Table of Contents feature to move among the different sections of the application, but be sure to save your work before leaving a section.

 

When you have completed the Applicant Information screen, click Save and Continue.

 


 

Step Four: Complete the Support Materials Form

Please note that there is a different Support Materials Form for each discipline.

Instructions for Prose and Poetry (Fiction or Creative Nonfiction)

On the Support Materials Form, list and describe all support materials (work samples) you plan to upload.

 

Reminders:

  • If you have not yet prepared your support materials for upload, we strongly encourage you to do so before completing the Support Materials Form. Learn how to prepare your support materials >>
  • Panelists will only read up to twenty (20) pages of writing per applicant.
  • The applicant's name and address MUST NOT appear anywhere in or on the writing samples or on the Support Materials Form.

How to Title Your Work Samples

During the upload process, you will enter a Title of the sample being submitted. This Title must match the Title listed on the Support Materials Form.

 

See an example of Support Materials Form for Prose (Poetry form is identical) >>

 

Once you've completed the Support Materials Form, click Save and Continue at the bottom of the page, and proceed to Step Five: Upload Support Materials.

Instructions for Dance (Performance and Choreography)

On the Support Materials Form, list and describe all support materials (work samples) you plan to upload.

 

Reminders:

  • If you have not yet prepared your support materials for upload, we strongly encourage you to do so before completing the Support Materials Form. Learn how to prepare your support materials >>
  • Panelists will only view up to ten (10) minutes of footage per applicant.
  • The applicant's name and address MUST NOT appear anywhere in or on the writing samples or on the Support Materials Form.

 

In addition:

  • Clearly indicate the beginning timecode and the ending timecode of each sample to be reviewed.
  • For Dance Performance applicants:
    • If a work includes more than one performer, please clearly describe which dancer is the applicant in each selection on the Support Materials Form.
    • If you choreographed the work, list the Choreographer as “Self.”

How to Title Your Work Samples

During the upload process, you will enter a Title of the sample being submitted. This Title must match the Title listed on the Support Materials Form.

 

See an example of the "dance performance support materials" form >>

 

Once you've completed the Support Materials Form, click Save and Continue at the bottom of the page, and proceed to Step Five: Upload Support Materials.

 


 

Step Five: Upload Support Materials

After completing and saving the Support Materials Form, you will move to the Support Materials Upload Screen. Click the Upload button. The Portfolio Media Upload window will open.

See an example of the Support Materials Upload Screen, with the Portfolio Media Upload window open >>
  • Enter the Title you listed on your Support Materials Form for the sample you want to upload.
  • Add a description (optional) and then click Choose File.
    • Dance Performance applicants: If a work includes more than one performer, use the description field to clearly describe which dancer is the applicant.
  • Navigate to the file’s location on your computer and select (open) the file. (The file name will then appear to the right of the Choose File button.)
  • Click Submit; an Upload in Progress screen will appear.

 

See an example of the "upload in progress" screen >>

Uploaded files will appear in the Support Material Upload screen. From this screen, you can hover over each file icon to Edit Material Details, Copy File, or Delete File.

See an example of the upload screen with sample documents >>

 

When you are finished uploading your support materials, click Save and Continue.

 


 

Step Six: Certification and Submission

Before submitting your application, check your work carefully by using the Table of Contents dropdown list to review each section. If you make any changes to a section, be sure to save that section. Once you Submit, you cannot edit your application.

 

After all sections of your application are completed and files are uploaded, navigate to the Certification and Submission screen. (The application will not submit unless all required questions are answered.)

When you submit your application, you will receive an email confirmation acknowledging that your online application was received.

 

Remember: You must submit your completed application by 5:00 p.m. (EST) on November 2 , 2015. Online submission of applications will be blocked after the deadline.

 

Do not submit a printed copy of your application. It is recommended, however, that you print and keep a hard copy of the application for your records.

 


 

Accessing your application

Once you’ve submitted your application, you can choose My Forms at the top of the page, then My Data, to access your application or to print a hard copy.

See an example of the My Data screen >>

Printing a hard copy of your application

The My Data section includes four options. (You may need to scroll to the right to see them.)

blue pencil and paper icon; click to access your application Link to FormSet to view each section of your application.
magnifying glass icon; click to view your support material View Support Material to see each file you uploaded.
downward arrow icon; click to download your support materials Download Support Material to download each file you uploaded.
printer icon; click to generate a printable copy of your application Print FormSet combines all of your application sections into one document for easy printing.

 


To apply in another Fellowship category

You may apply for more than one Fellowship in the same year, but you must complete all application steps for each category and submit one application at a time. After you submit your first application, choose My Forms, and then Open Applications to find the list of disciplines.

See an example of a screen showing how to apply for another category >>

 

If you wish to apply in another Fellowship category, start your next application with Step Two: Choose Your Discipline.

 


Review Process

Fellowship applicants' works are reviewed anonymously by out-of-state panelists who make their judgments based on artistic merit. A minimum of five applications must be received in a fellowship category in order for the discipline category to undergo panel review. The Arts Commission reserves the right not to award a fellowship in any discipline for which applications have been solicited. Fellowship awards are approved by the Board of Commissioners. Winners are notified and posted on the S.C. Arts Commission website in late summer each year.

If you receive a Fellowship

Upon notification of award, Fellowship winners will be asked to immediately forward a photograph and a resume to be used for promotional purposes. Fellows will receive a fellowship management folder through the postal mail. The enclosed contract (Terms of Acceptance) must be signed and returned to the S.C. Arts Commission, along with any other required paperwork, by the date listed. Fellows must also complete a Final Report by the date stated in the contract.

Final Report

ALL GRANTEES are required to file a Final Report at the end of the grant period. The Final Report Due Date is printed on your contract. Failure to submit an accurate and complete Final Report by the due date will result in cancellation of the award and repayment of funds received. The S.C. Arts Commission will not fund applicants who have outstanding Final Reports. Go to the Final Report requirements >>

Questions?

Please contact the appropriate S.C. Arts Commission discipline coordinator for guidance regarding eligibility and restrictions:

If you need technical assistance with the online submission process, contact Milly Hough, (803) 734-8698.

Instructions

In addition to this page, you must read the following for complete guideline information:


Back to Grants Home


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