Congratulations on your recently-awarded grant from the South Carolina Arts Commission! We look forward to supporting your upcoming work.
The information on this web page will provide important guidance on how to manage your SCAC grant in our online system, so please read it thoroughly when your contract is issued and refer to it throughout your grant period. (We suggest you bookmark this web page for future reference. There is also a link in the menu of every Grants page on our website.)
By accepting a grant from the SCAC, you are entering into a legally binding contract with the State of South Carolina with certain requirements and obligations. We are providing you with information and tools to meet those obligations.
SCAC grants are managed through our Grants portal. We highly recommend reviewing the frequently asked questions and other helpful information on our Grants Portal FAQ web page. You may also refer to the grant guidelines for the specific requirements of your grant program.
As part of your grant agreement, you are required to complete all the items in the checklist below (explanations of each item follow).
Failure to complete any of these items may result in delays, and/or cancellation of this grant award, and/or assessment of a penalty of 15% on your next grant award, and/or withholding future grant contracts until your current grant requirements are resolved.
For grantees using a Fiscal Receiver: Your Fiscal Receiver is the Contractor on record, but you, the Benefiting Organization, are responsible for ensuring grant compliance. (Note: For schools that are part of a school district, the district is your Fiscal Receiver.)
Your contract is delivered to you through our Grants Portal; you will receive an email notification when it is available, with instructions on how to complete your submission. Your contract due date will appear on your contract and in your online account.
Read the entire contract so you are aware of all legal compliance and reporting requirements.
(schools within a school district, nonprofit organizations without federal tax-exempt status, etc.)
Your Contract Packet Follow Up will consist of an electronic signature agreement and an uploaded scan of your signed W-9 form if it is requested.
Please ALSO update your Grants Portal account information if applicable (instructions may be found in the “Your Account” section of our Grants Portal FAQ).
(individuals, schools not within a school district, nonprofit organizations with federal tax-exempt status, etc.)
Your Contract Packet Follow Up will consist of an electronic signature agreement and an uploaded scan of your signed W-9 form if it is requested.
Please ALSO update your Grants Portal account information if applicable (instructions may be found in the “Your Account” section of our Grants Portal FAQ).
Once you have submitted your Contract Packet Follow Up, it will be reviewed and approved by the Grants Team. Your payment arrangements and requirements are detailed in the GRANT PAYMENTS section of your contract.
Reminder: Unless your contract states otherwise, grant payments are reimbursements, based on your grant-related expenses.
If your contract allows more than one payment for your grant:
If your contract stipulates that your grant award will be paid out in one lump sum after approval of your Final Report:
If you are using a Fiscal Receiver, be aware that grant funds will be released to your Fiscal Receiver, who will then pay you.
You may choose to receive your grant funds by electronic payment/direct deposit, by signing up through the South Carolina State Treasurer’s Office. Visit their Electronic Payment Information web page for the instructions and forms needed to receive electronic payments.
Please note: This process is done completely through the Treasurer’s Office. The SCAC is not able to process any of their forms.
Federal Funds: If you are paid with federal funds, you will be notified when you receive your grant payment. This will require special actions and auditing treatment. If you are audited, please advise your auditors of these federal receipts. The National Endowment for the Arts (NEA) has established the following requirements for recipients of federal funds:
It’s best to allow four to six weeks for your payment to be processed. However, that turnaround time varies greatly, depending on the time of year and the workload of our and other state agencies.
Please contact the SCAC Finance Department at accounting@arts.sc.gov if you have questions about any grant payments you receive, including payments from federal funds, and/or payments without supporting documentation.
Beneficiaries of your programs should understand that they are supported by state and federal (taxpayer) dollars. The SCAC logo and crediting language are to be used in all publicity and promotion for grant-supported activities, including advertising, brochures, news releases, programs, websites, online and print publications, etc.
Refer to the PUBLICITY/ALL CREDITS section of your contract for exact requirements. Logo files and other information can be found in our Press Kit, in the Resources section of our website.
Please keep copies of sample publicity materials and all correspondence. You may be requested to provide evidence of fulfilling these requirements.
Be sure to read your entire contract so you are aware of all legal compliance and reporting requirements.
If your grant requires interim reports or other additional submissions, your contract will detail these requirements, and you will be notified when these items are available in the online system (along with the deadline for completion).
Grant recipients must submit a Final Report Follow Up at the end of the grant period. You will receive an email notification when your Final Report is ready for use. The deadline for submitting this report is printed on your contract and is part of your record in the online system.
Helpful Hint: Check your spam! When you begin using our grants portal, please check your “Spam” or “Junk” folders and filters to be sure you can receive email from this address:
administrator@grantinterface.com
This is the address from which you’ll receive most communications about your online grants management. When you apply for a grant through this system, you should receive a confirmation email from that address. If you don’t see it in your inbox, please check your spam and/or contact your network administrator (particularly applicable for schools and school districts).
Thank you for your efforts to make your community and state places where the arts thrive and benefit all South Carolinians. We look forward to contributing to the success of your funded activities.