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SC Arts Commission Arts in Education Program

AIE Arts in Basic Curriculum (ABC) Advancement Grant Guidelines

 

Note: Current (FY14) ABC grantees have been divided into three groups, which means that current grantees now only need to submit an ABC application once every three years. Please refer to the group distribution list to identify your year listing.

 

  • If you are listed under Year 3 of 3, you should plan to apply by the January 15, 2014 deadline.
  • If you are listed under Year 1 of 1, you also must apply by the January 15, 2014 deadline.
  • Applications will only be accepted from new applicants, Year 1 of 1 grantees, and Year 3 of 3 grantees. All other current grantees (Year 1 of 3 and Year 2 of 3) need not submit an application at the January 15, 2014 deadline.

 

Purpose

The purpose of the ABC Advancement grant program is to support schools, school districts, or Gifted & Talented Consortia committed to implementing standards-based arts curricula and to making the arts an integral part of the basic curriculum and daily classroom instruction.


Description
Arts in Basic Curriculum (ABC) Advancement grants are available to sites that have a district-approved 5-Year Strategic Plan for including all five art forms in their school day curriculum, and may support ongoing comprehensive planning, strategic projects and implementation of standards-based arts education initiatives, including but not limited to artist residencies.

An eligible first-time applicant to ABC Advancement will receive a one-year award. The applicant must then reapply at the end of the provisional period in order to enter the three-year ABC Advancement cycle.

After the initial grant award, subsequent applications cover three years. Grantees receive funding for the first year and after submitting and receiving approval of a Final Report for the first year, are assured similar funding for the second and third year, as long as SCAC's funding remains stable.

ABC Advancement grantees are known as ABC sites, and are expected to send representatives to meet with colleagues from other current and former sites for professional development days during the school year. There are currently 43 sites, some of which have been sites since the project's inception.

The ABC sites are part of the larger ABC Project, which is overseen by a steering committee of approximately 90 members including artists, educators, school administrators, representatives of higher education, business leaders and governmental representatives.

Among ABC Project programs and activities that support the efforts of ABC sites are more than 20 summer institutes for educators, including the Curriculum Leadership Institute in the Arts (CLIA), a summer arts leadership program for arts educators; the Arts Education Leadership Institute (AELI), a summer planning intensive program for school and school district teams; the SC Center for Dance Education at Columbia College; and an expanding statewide outreach program.

Eligibility Requirements
Applicant must be:
  • a S.C. public or private school (preK-12) OR
  • a S.C. school district OR
  • a Gifted and Talented Consortium that operates year round

All applicants must:

  • have successfully established a Strategic Arts Plan developed through an S.C. Department of Education Arts Curricular grant or as part of an Act 135 Education Improvement Act Plan.
  • have a functioning arts steering committee - a broadly based planning and program advisory committee that includes both school and community leaders.

Additionally:

  • School district applicants must have designated district arts coordinators with appropriate experience and certification in dance, drama, music or visual arts who have responsibility for arts curricula and professional development of district arts educators.
  • In accordance with federal government policy, the S.C. Arts Commission requires all organizations to include a valid DUNS number as part of their grant applications. (Individual schools may use their school district's DUNS# and do not need to register separately. Private schools must provide a DUNS#) Effective October 1, 2012, applications will not be accepted from organizations that do not have a DUNS number. What's a DUNS number, and how do I get one?

Restrictions
Applications from a Gifted and Talented Consortium that does not operate year round will not be accepted.

Contracted artists must be on the Arts Commission's Roster of Approved Artists. Please be advised that inclusion on the Arts Commission's Roster of Approved Artists is based solely on artistic merit. Schools and other institutions contracting artists are encouraged to follow standard hiring practices for professionals working in schools.

Deadline
January 15, 2014
For support beginning July 1, 2014 and ending June 30, 2015.
Read more about deadlines >>

Note: Current (FY14) ABC grantees have been divided into three groups, which means that current grantees now only need to submit an ABC application once every three years. Please refer to the group distribution list to identify your year listing.

 

  • If you are listed under Year 3 of 3, you should plan to apply by the January 15, 2014 deadline.
  • If you are listed under Year 1 of 1, you also must apply by the January 15, 2014 deadline.
  • Applications will only be accepted from new applicants, Year 1 of 1 grantees, and Year 3 of 3 grantees. All other current grantees (Year 1 of 3 and Year 2 of 3) need not submit an application at the January 15, 2014 deadline.
 

Funding Ranges
  • Up to $7,500 per year per single school
  • Up to $15,000 per year for a school district

Match
2:1 (applicant:SCAC) 50% of the applicant's match must be cash. Please note that ABC Advancement funds support the operating expenses of the site's arts education programs. Therefore, any district expenditures on the program, such as arts teachers' salaries and arts supplies, qualifies as a cash match.

Grant Payments
Payment will be on an expense reimbursement basis only. Grantees may submit a maximum of two interim payments, totaling no more than 80% of the grant award. Final grant payment will be released upon receipt and approval of grantee's final report.

Filing Fee
There is no longer a filing fee for ABC application.

Review Process
Please contact your SCAC county coordinator for guidance on completing the application form.
 
If you are a first-time applicant, you must contact Christine Fisher at The ABC Project before submitting an application.

The initial staff review of applications focuses on eligibility, conformity to guidelines, accuracy and detail of budget, clarity of narrative, completeness of packet, compliance with grant requirements, and confirmation of required support materials. A panel reviews and rates grant applications on the basis of specific criteria listed in the guidelines. Funding recommendations based on overall ratings and funding histories are determined by panel discussion and consensus and then presented to the Arts Commission Board of Directors for final funding decisions.

Final Report

All grantees are required to file a complete final report at the end of the grant period. The final report due date is printed on your contract; failure to file it by that date will result in cancellation of the award and repayment of any grant funds received. SCAC will not fund applicants who have outstanding final reports. When submitting final report documents, submit only original forms with originals signatures; do not submit copies or fax your forms.

 

A complete ABC final report will include the following:

  1. All ABC grantees must file an AIE/ABC Final Report form (Portable Document Format (PDF)/How To Use PDFs).
    • When completing the Final Report Budget (pages 3 and 4), please include ALL budget items, not just items paid for by this ABC grant.
  2. In addition to the AIE/ABC Final Report form, schools hosting residencies during the grant period must also include a Grant Activity Detail Form – Portable Document Format (PDF).
    • Please list all artists paid using this ABC grant's funds. You do not need to include artists paid using DAP grants or other funding.
  3. A narrative, no more than three pages, that outlines the following:
    • Progress made on each goal in your strategic plan for the arts
    • New opportunities that have presented themselves this year, or that will be availed next school year, that will augment or support the progress of your strategic plan for the arts
    • New challenges your school or district will face in continuing the progress of your strategic plan
    • What can SCAC do to improve its services to you, your organization and your community?
  4. Copies of your letters to legislators thanking them for their support of the Arts Commission and Arts in Basic Curriculum Grant Program
  5. Copies of media coverage of your programs (one or two samples is sufficient)

 

Required Application Materials

 

Application Format

  • Submit only original application forms with original signatures. Do not submit copies or fax your application.
  • Each page/item of materials must be labeled with the name of the applicant and be submitted in a format suitable for copying.
  • Typeface must be legible, and no less than 12 point.
  • Do not use 3-ring binders, folders, or bind the application materials in any way other than with binder clips or paper clips.
  • Incomplete applications will not be accepted.

 

The application package must include one complete set of items, collated in application order (ready to copy) as follows:

 

1. Two Forms
Forms are in Portable Document Format (PDF). How To Use PDFs
  1. Grant Application for Organizations. For individual schools, the school is the primary applicant, and the school district is the secondary applicants. Signatures from the authorized official of both the primary and secondary applicant are required.
  2. Detailed Budget, for the proposed first year of arts education program operating expenses (July through June). Itemize all expenses and sources of revenue, including funds designated by the district for arts programs at the site. (Minimum budget must be at least three times the funding request).

2. ABC Narrative Form
Please type directly into this document, save it, and submit a hard copy. Each question in the Narrative Form addresses an indicator for success as identified in more than twenty years of research conducted by the ABC Project. The application will be rated based on evidence of meeting this criteria. Please note, if the applicant does not currently meet certain criteria, the applicant should note how said criteria is addressed in the strategic plan for the arts.
ABC Narrative Forms (Microsoft Word documents):

3. Support Materials

  • Five (5) Sample One-Day (not weekly) Lesson Plans from arts classrooms, including assessment documents (Item C3 in Narrative)
  • Documentation of Arts Steering Committee meetings (Item E8 in Narrative)
  • The Strategic Plan for the Arts (Item E9 in Narrative)

 

Use this optional application checklist (PDF) to ensure a complete ABC grant application package.

 

Submit completed applications to:
ABC Advancement Grants Program
South Carolina Arts Commission
1026 Sumter Street, Suite 200
Columbia, SC 29201


Instructions

In addition to this page, you must read the following for complete guideline information:


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