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SC Arts Commission Arts in Education Program

AIE Arts in Basic Curriculum (ABC) Advancement

FY2018 Grant Application Guidelines

 

Note: Current (FY17) ABC grantees have been divided into three groups, which means that current grantees only need to submit an ABC application once every three years. Please refer to the FY17 ABC Advancement Grant Awards page to identify your group.

 

  • If you are listed as Year 3 of 3, you must apply by the January 17, 2017 deadline for FY18 funding.
  • Applications will only be accepted from new applicants and Year 3 of 3 grantees. All other current grantees (Group A and Group B) cannot submit an application at the January 17, 2017 deadline.
    • Current Group A Grantees will next apply in January 2018 for FY19 funding.
    • Current Group B Grantees will next apply in January 2019 for FY20 funding.

 

Need help? Your S.C. Arts Commission county coordinator is your contact person and resource for your S.C. Arts Commission grant activities. If you have questions, problems, or otherwise need assistance regarding any aspect of these guidelines or your application (e.g. technical difficulties, interpretation of guidelines, etc.), please contact your county coordinator.

Purpose

The purpose of the ABC Advancement grant program is to support schools and school districts committed to implementing standards-based arts curricula and to making the arts an integral part of the basic curriculum and daily classroom instruction.

Description

Arts in Basic Curriculum (ABC) Advancement grants are available to sites that have a school board-approved 5-Year Strategic Plan for including all five art forms in their school day curriculum, and may support ongoing comprehensive planning, strategic projects and implementation of standards-based arts education initiatives, including but not limited to artist residencies.

 

ABC Advancement grantees are known as ABC sites, and are expected to send representatives to meet with colleagues from other current and former sites for professional development days during the school year. There are currently 67 sites, some of which have been sites since the project's inception.

 

The ABC sites are part of the larger ABC Project, which is overseen by a steering committee of approximately 60 members including artists, educators, school administrators, representatives of higher education, business leaders and governmental representatives.

 

Among ABC Project programs and activities that support the efforts of ABC sites are 14 summer institutes for educators, including the Curriculum Leadership Institute in the Arts (CLIA), a summer arts leadership program for arts educators; the Arts Education Leadership Institute (AELI), an intensive summer planning program for school and school district teams; the SC Center for Dance Education at Columbia College; and an expanding statewide outreach program.

Eligibility Requirements

If you are a first-time applicant, you must contact Christine Fisher at The ABC Project before submitting an application.

 

Please contact your S.C. Arts Commission county coordinator for guidance on completing the application.

 

Applicant must be:

  • a S.C. public or private school (preK-12) OR
  • a S.C. school district OR
  • a Gifted and Talented Consortium that operates year round

 

All applicants must:

  • have successfully established a Strategic Arts Plan developed using ABC Strategic Planning Guidelines as part of an Act 135 Education Improvement Act Plan.
  • have a functioning arts steering committee - a broadly based planning and program advisory committee that includes both school and community leaders.

 

Additionally:

  • School district applicants must have designated district arts coordinators with appropriate experience and certification in dance, drama, music or visual arts who have responsibility for arts curricula and professional development of district arts educators.
  • In accordance with federal government policy, the S.C. Arts Commission requires all organizations to include a valid DUNS number as part of their grant applications. Applications will not be accepted from organizations that do not have a DUNS number. What's a DUNS number, and how do I get one?
    • If using a fiscal agent/receiver, separate DUNS numbers are required of both the applicant organization and the fiscal agent/receiver.
    • Individual schools may use their school district's DUNS number and do not need to register separately.
    • All other organization applicants, including private schools, must provide a DUNS number.
    • Individual artists are not required to obtain a DUNS number.

Application Deadline

January 17, 2017

For support beginning July 1, 2017 and ending June 30, 2018.

Read more about deadlines >>

 

Note: Current (FY17) ABC grantees have been divided into three groups, which means that current grantees only need to submit an ABC application once every three years. Please refer to the FY17 ABC Advancement Grant Awards page to identify your group.

 

  • If you are listed as Year 3 of 3, you must apply by the January 17, 2017 deadline for FY18 funding.
  • Applications will only be accepted from new applicants and Year 3 of 3 grantees. All other current grantees (Group A and Group B) cannot submit an application at the January 17, 2017 deadline.
    • Current Group A Grantees will next apply in January 2018 for FY19 funding.
    • Current Group B Grantees will next apply in January 2019 for FY20 funding.

Funding Ranges

  • Up to $15,000 per year per single school
  • Up to $25,000 per year for a school district

Match

2:1 (applicant:S.C. Arts Commission)

Budget

ABC Advancement funds support the operating expenses of the ABC site’s arts education programs. Provide ALL income and expenses for your site’s entire arts budget, not just items you plan to pay for with this ABC grant funding. Include any district expenditures for arts education programs, such as arts teachers’ salaries, arts classroom supplies, etc. If you are a school of the arts, provide your school’s entire operating budget.

 


How to Apply

Applicant Workshop

A workshop for FY18 ABC Advancement applicants will be held October 27, 2016. The application process and content will be covered in detail. It is recommended that you complete the OSCAR registration process by mid-October, to receive your login credentials at the workshop and begin your application on site.

Applying Online

This grant program uses an online application process via the OSCAR (Online South Carolina Arts Resources) system. Applications must be submitted online before midnight (EST) on the deadline date. Please be aware that staff members will not be available to assist you with questions or technical difficulties after the Arts Commission closes at 5:00 p.m. that day.

 

The FY2018 Arts in Basic Curriculum (ABC) Advancement online grant application will be available October 27, 2016.

 

OSCAR 2.0 works best with the Mozilla Firefox, Google Chrome, and Apple Safari browsers. Internet Explorer is not recommended.

 

OSCAR Registration

If this is your school or district's first online application for SC Arts Commission grants, we will need to create an account for you in the OSCAR system. Please DO NOT register yourself.

 

  • New OSCAR applicants (schools and districts who do not yet have an account in the OSCAR system) must
    1. Download an OSCAR Registration Template:
      • If you are applying as a school that is part of a school district, use the school template (Word doc).
      • If you are applying as a school district, use the district template (Word doc).
      • If are applying as a single school, but you are NOT part of a school district (e.g., a private school), please use the district template (Word doc).

    2. Return the completed registration template by mid-October 2016:
      • By email (preferred) to GrantsOffice@arts.sc.gov
      • By mail to Grants Office, South Carolina Arts Commission, 1026 Sumter Street, Suite 200, Columbia, SC 29201
      • Or by fax to 803-734-8526, Attn: Grants Office

      Reminder: We recommend you submit your completed OSCAR Registration Template by mid-October, so that we can provide your username and password at the October 27, 2016 workshop.

  • Not sure if you have an OSCAR account? Please contact your coordinator.

About Using the OSCAR 2.0 System

We strongly advise you to review the OSCAR 2.0 FAQ and Tips page before your first visit to the OSCAR site. We also recommend you keep the FAQ/Tips page open in a separate browser window, and/or print a hard copy, for reference as you work.

 

On the OSCAR 2.0 FAQ and Tips page, you will learn how to:

 

  • Start a new application
  • Get back to your in-progress application
  • Navigate the OSCAR system

 

You will also find:

 

  • Browser requirements
  • Helpful hints
  • Glossary
  • Frequently Asked Questions/Troubleshooting

 

Open the OSCAR 2.0 FAQ and Tips page in a new window now >>

Submitting Your Application

After all sections of your application have been completed, you will submit the application electronically. The application will not submit unless all required questions are answered.

 

Be sure to upload the documents specified in the application, and confirm that they have uploaded correctly before submitting.

 

When you submit your application, you will receive confirmation acknowledging that your online application was received.

 

Remember: Applications must be submitted online before midnight (EST) on the deadline date. Please be aware that staff members will not be available to assist you with questions or technical difficulties after the Arts Commission closes at 5:00 p.m. that day.

 

The initial application will take time to complete, so we strongly advise you to begin well in advance of the deadline. The online application is available at least two months before the upcoming deadline. Late applications cannot be accepted. OSCAR submissions will be blocked after the deadline.

Budget Help

The following two documents can help you prepare the budget portion of your application correctly:

Related Materials

Important Dates

  • July 2016: FY18 application guidelines posted
  • Mid-October 2016: OSCAR account registration due for FY18 ABC applicants
  • October 27, 2016: FY18 Application workshop; application available online
  • January 17, 2017: FY18 Application deadline
  • March 9, 2017: FY18 Panel review; applicants encouraged to attend
  • Late April/Early May 2017: FY18 award notification (preliminary, after April board meeting)
  • May 1, 2017: FY17 (current grantees only) Final report & pay request due
    • FY17 Year 3 of 3 grantees will file their FY17 final report using the paper forms
    • FY17 Group A & Group B grantees will file their FY17 final report via the OSCAR system
  • Late June/Early July 2017: FY18 awards finalized at June board meeting, based on state budget
  • July 1, 2017-June 30, 2018 – FY18 grant period (fiscal year)
  • August 2017: FY18 Grant contracts issued
  • May 1, 2018: FY18 Final report & pay request due

 


Review Process

The initial staff review of applications focuses on eligibility, conformity to guidelines, accuracy and detail of budget, clarity of narrative, completeness of packet, compliance with grant requirements, and confirmation of required support materials. A panel reviews and rates grant applications on the basis of specific criteria listed in the guidelines. Funding recommendations based on overall ratings and funding histories are determined by panel discussion and consensus and then presented to the S.C. Arts Commission Board of Directors for final funding decisions.

Panel Review Date

The panel review is scheduled for Thursday, March 9, 2017. Applicants will receive an email and panel schedule prior to the panel meeting. We encourage you to attend the meeting, but attendance is not required. An applicant’s merit rating and panel comments are available upon request.

If you receive a grant award

If your application is approved, you will receive notification and a grant management folder through the postal mail. You must sign and return all required contracts to the S.C. Arts Commission by the date listed in the folder. You must also complete a Final Report, as listed in your grant management folder, by the date stated in your contract. You will be expected to contact your S.C. Arts Commission coordinator if for any reason your project will undergo significant revisions.

Grant Payments

Payment will be on an expense reimbursement basis only. Grantees may submit a maximum of two interim payments during the fiscal year, totaling no more than 80% of the grant award. Final grant payment will be released upon receipt and approval of grantee's Final Report.

Final Report

ALL GRANTEES are required to file a Final Report at the end of the grant period. The Final Report Due Date is printed on your contract. Failure to submit an accurate and complete Final Report by the due date will result in cancellation of the award and repayment of funds received. The S.C. Arts Commission will not fund applicants who have outstanding Final Reports. Go to the Final Report requirements >>

Note: If you are a current (FY17) ABC grantee, applying for FY18 funding, you will submit your FY18 application (due January 17 , 2017) AND your FY18 Final Report (due May 1, 2018) online via the OSCAR system. However, FY17 Year 3 of 3 grantees will file their FY17 final report (due May 1, 2017) using the paper forms.

 


 

The FY2018 Arts in Basic Curriculum (ABC) Advancement online grant application will be available October 27, 2016.

Questions?

Please contact your coordinator.

Instructions

In addition to this page, you must read the following for complete guideline information:


Back to Grants Home


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