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SC Arts Commission Arts in Education Program

AIE Arts in Basic Curriculum (ABC) Advancement Grant Guidelines

 

Note: Current (FY15) ABC grantees have been divided into three groups, which means that current grantees only need to submit an ABC application once every three years. Please refer to the group distribution list to identify your year status.

 

  • If you are listed under Year 3 of 3, you must apply by the January 15, 2015 deadline.
  • Applications will only be accepted from new applicants and Year 3 of 3 grantees. All other current grantees (Year 1 of 3 and Year 2 of 3) cannot submit an application at the January 15, 2015 deadline.

 

Need help? Your S.C. Arts Commission county coordinator is your contact person and resource for your S.C. Arts Commission grant activities. If you have questions, problems, or otherwise need assistance regarding any aspect of these guidelines or your application (e.g. technical difficulties, interpretation of guidelines, etc.), please contact your county coordinator.

 

Purpose

The purpose of the ABC Advancement grant program is to support schools and school districts committed to implementing standards-based arts curricula and to making the arts an integral part of the basic curriculum and daily classroom instruction.

 

Description

Arts in Basic Curriculum (ABC) Advancement grants are available to sites that have a school board-approved 5-Year Strategic Plan for including all five art forms in their school day curriculum, and may support ongoing comprehensive planning, strategic projects and implementation of standards-based arts education initiatives, including but not limited to artist residencies.

 

ABC Advancement grantees are known as ABC sites, and are expected to send representatives to meet with colleagues from other current and former sites for professional development days during the school year. There are currently 49 sites, some of which have been sites since the project's inception.

 

The ABC sites are part of the larger ABC Project, which is overseen by a steering committee of approximately 60 members including artists, educators, school administrators, representatives of higher education, business leaders and governmental representatives.

 

Among ABC Project programs and activities that support the efforts of ABC sites are 14 summer institutes for educators, including the Curriculum Leadership Institute in the Arts (CLIA), a summer arts leadership program for arts educators; the Arts Education Leadership Institute (AELI), an intensive summer planning program for school and school district teams; the SC Center for Dance Education at Columbia College; and an expanding statewide outreach program.

 

Eligibility Requirements

 

If you are a first-time applicant, you must contact Christine Fisher at The ABC Project before submitting an application.

 

Please contact your S.C. Arts Commission county coordinator for guidance on completing the application.

 

Applicant must be:

  • a S.C. public or private school (preK-12) OR
  • a S.C. school district OR
  • a Gifted and Talented Consortium that operates year round

 

All applicants must:

  • have successfully established a Strategic Arts Plan developed using ABC Strategic Planning Guidelines as part of an Act 135 Education Improvement Act Plan.
  • have a functioning arts steering committee - a broadly based planning and program advisory committee that includes both school and community leaders.

 

Additionally:

  • School district applicants must have designated district arts coordinators with appropriate experience and certification in dance, drama, music or visual arts who have responsibility for arts curricula and professional development of district arts educators.
  • In accordance with federal government policy, the S.C. Arts Commission requires all organizations to include a valid DUNS number as part of their grant applications. (Individual schools may use their school district's DUNS# and do not need to register separately. Private schools must provide a DUNS#.) What's a DUNS number, and how do I get one?

 

Application Deadline

January 15 , 2015

For support beginning July 1, 2015 and ending June 30, 2016.

Read more about deadlines >>

 

Note: Current (FY15) ABC grantees have been divided into three groups, which means that current grantees only need to submit an ABC application once every three years. Please refer to the group distribution list to identify your year status.

 

  • If you are listed under Year 3 of 3, you must apply by the January 15, 2015 deadline.
  • Applications will only be accepted from new applicants and Year 3 of 3 grantees. All other current grantees (Year 1 of 3 and Year 2 of 3) cannot submit an application at the January 15, 2015 deadline.

 

Funding Ranges

  • Up to $7,500 per year per single school
  • Up to $15,000 per year for a school district

 

Match

2:1 (applicant:S.C. Arts Commission)

 

Budget

ABC Advancement funds support the operating expenses of the ABC site’s arts education programs. Provide ALL income and expenses for your site’s entire arts budget, not just items you plan to pay for with this ABC grant funding. Include any district expenditures for arts education programs, such as arts teachers’ salaries, arts classroom supplies, etc. If you are a school of the arts, provide your school’s entire operating budget.

 

Grant Payments

Payment will be on an expense reimbursement basis only. Grantees may submit a maximum of two interim payments during the fiscal year, totaling no more than 80% of the grant award. Final grant payment will be released upon receipt and approval of grantee's Final Report.

 

Review Process

The initial staff review of applications focuses on eligibility, conformity to guidelines, accuracy and detail of budget, clarity of narrative, completeness of packet, compliance with grant requirements, and confirmation of required support materials. A panel reviews and rates grant applications on the basis of specific criteria listed in the guidelines. Funding recommendations based on overall ratings and funding histories are determined by panel discussion and consensus and then presented to the S.C. Arts Commission Board of Directors for final funding decisions.

 

Panel Review Date

The panel review is scheduled for Wednesday, March 18, 2015. Applicants will receive an email and panel schedule prior to the panel meeting. We encourage you to attend the meeting, but attendance is not required. An applicant’s merit rating and panel comments are available upon request.

 

Final Report

ALL GRANTEES are required to file a Final Report at the end of the grant period. The Final Report due date is printed on your contract. Failure to submit an accurate and complete Final Report by the due date will result in cancellation of the award and repayment of funds received. The S.C. Arts Commission will not fund applicants who have outstanding Final Reports. Complete Final Report instructions and materials will be included with your contract packet, mailed to you in the fall of each grant year.

 

Note: If you are a current (FY15) ABC grantee, applying for FY16 funding, you will submit your FY16 application (due January 15 , 2015) AND your FY16 Final Report (due May 1, 2016) online via the OSCAR system. However, you will still submit a paper document for your current (FY15) Final Report (due May 1, 2015).

 


 

How to Apply

The ABC Advancement grant application has been designed for submission via the OSCAR system no later than 5:00 p.m. (EST) on January 15 , 2015.

 

The initial application will take time to complete, so we strongly advise you to begin well in advance of the deadline. The online application is opened in November of each year for the upcoming deadline. Late applications cannot be accepted. OSCAR submissions will be blocked after the deadline.

 

Applicants (and their authorizing school districts) must register with OSCAR before beginning an application. Once you begin your application, you may access it at any time by logging on with your assigned user name and password.

 

Important dates for applicants:

  • November 3, 2014 – FY16 online application becomes available
  • November 10, 2014 – workshop for FY16 applicants
  • January 15 , 2015 – FY16 application deadline
  • March 18, 2015 – FY16 grant panel review
  • May 1, 2015 – Current (FY15) grantees only: FY15 Final Report due (paper version, not online version)
  • July 1, 2015-June 30, 2016 – FY16 grant period (fiscal year)
  • May 1, 2016 – FY16 Final Report due (via the OSCAR system)

 

Still have questions? Please contact your S.C. Arts Commission county coordinator.

 

Ready to apply?

If you are a public school, there is a three-step registration process that must be completed before beginning an application:

 

  1. School districts must register first, so that schools in the district can connect to them as their fiscal agent.  If your school district office has not registered, contact them and have them complete the sign-up process before you proceed.

  2. After the school district has registered, individual school applicants go to the OSCAR (Online SC Arts Resources) site and click on Sign-Up.  After the individual school has completed their registration form, including creating a user name and password, a link is created to their school district.

  3. After the individual school has registered and linked their registration to their school district, the school district then grants access to the school so that they can then begin the application process.

 

Additional registration details and instructions will be provided during the registration process on the OSCAR web site.

 

 

NOTE: After the initial registration, schools and school districts will not be required to go through the full registration process in subsequent years, only update the information as needed.

 

 

Related materials:


Instructions

In addition to this page, you must read the following for complete guideline information:


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