South Carolina Arts Commission

South Carolina Arts Commission

Term Arts Education Project Grants

Grant Information

Application Deadline Icon
Application Deadline
03/29/2022

The application deadline for FY23 funding has passed.

Purpose Icon
Purpose
To support arts education programs for K-12 students during the school term, through both traditional and non-traditional providers

Who's Eligible Icon
Who's Eligible
Most S.C. nonprofit organizations (arts & non-arts), colleges and universities, and units of government

Funding Icon
Funding
Up to $30,000 (up to $15,000 per term)

Grant Period Icon
Grant Period
July 2022-May 2023 & July 2023-May 2024

Matching Requirement Icon
Matching Requirement
1:2 (grantee:SCAC)

About This Grant

Purpose

The purpose of the Term Arts Education Project Grant from the South Carolina Arts Commission (SCAC) is to support quality arts education programs for K-12 students during the school term, through both traditional providers (arts organizations) and other organizations (e.g., social service, health, community, education) that utilize the arts to meet the educational, developmental, and social needs of K-12 students. This two-year grant supports projects occurring during the school terms 2022-2023 and 2023-2024. For the purposes of this grant, a term is defined as one academic year.

Activities should

  1. Expand student access to arts education opportunities; and
  2. Complement, augment, or advance standards-based arts instruction or arts integration activities delivered to students during the course of the school day curriculum; and
  3. Be focused on or include significant components delivering quality instruction and/or experiences in the visual arts, performing arts, media arts, design arts, folk and traditional arts, and/or creative writing; and
  4. Address South Carolina’s 2017 College and Career Ready Standards for Visual and Performing Arts Proficiency.

  1. The applicant must be
    • A college or university; OR
    • A unit of state or local government; OR
    • A nonprofit community-based organization (arts or non-arts)
      1. currently registered with the SC Secretary of State’s Office
        Note: Applicants who are exempt from this registration must upload their registration exemption approval.
      2. reflecting S.C. as the primary address on all current official organizational documents
      3. with federal tax exempt status with the Internal Revenue Service
        OR
        applying through a tax exempt Fiscal Agent/Receiver organization.
        Note: Applicants who are applying through a fiscal agent/receiver must submit a letter outlining the working relationship and responsibilities of both parties.
  2. In accordance with federal government policy, all organizations – including (but not limited to) private schools, government entities, public school districts, and nonprofit organizations – must provide a valid DUNS number to receive an SCAC grant award.

  3. In accordance with federal government policy, all organizations – including (but not limited to) private schools, public school districts, government entities, and nonprofit organizations – must provide a valid UEI number* to receive an SCAC grant award. *Learn about the New Grant Requirement: Unique Entity ID (UEI)
    Note: If a grantee is using a fiscal agent/receiver, separate UEI numbers must be provided for both the applicant organization and the fiscal agent/receiver.
  • Applicants may submit only one application per deadline.
  • College and university departments are eligible, but only one application per department will be accepted.
  • Schools and school districts are not eligible.
  • Individual artists are not eligible.
  • Eligible project disciplines are visual arts, performing arts, media arts, design arts, folk and traditional arts, and creative writing.
  • Any arts material or activity that is already funded by a Summer Arts Education Project Grant may not be duplicated in, or overlap with, a Term Arts Education Project Grant application. Only expenses that are not already covered by a Summer Arts Education Project award are eligible for Term Arts Education Project Grant funding.

Examples of eligible in-school and after-school activities include, but are not limited to:

  • Workshops
  • Artist residencies
  • Performances
  • Exhibitions
  • Acquisition of critical equipment or supplies
  • Program planning
  • Professional development
  • Camps (non-summer camps)
If you are hiring artists or teaching artists

If you are a school or school district: SCAC grant recipients that are schools or school districts are required to use members of the S.C. Arts Directory for grant-funded group lectures, demonstrations, performances, classroom residencies, and short-term arts teaching experiences.

If you are an organization: SCAC grant recipients that are organizations are strongly encouraged to use members of the S.C. Arts Directory for grant-funded group lectures, demonstrations, performances, classroom residencies, and short-term arts teaching experiences.

Artists labeled as Certified Teaching Artists on the Arts Directory have been additionally vetted by SCAC through the submission of sample lesson plans, recorded teaching samples, and letters of recommendation; we encourage but do not require grant-funded teaching artist residencies to employ Certified Teaching Artists. Additionally, Arts Access SC Teaching Artists have trained with Arts Access SC to provide children, youth, and adults with disabilities quality arts experiences. Note: If working in a school environment, always check with the individual school or district about policies related to hiring artists, arts organizations, and teaching artists.

Any activities carried out within this grant must align with state guidelines regarding COVID-19.

This funding category is highly competitive.

Priority will be given to projects or programs which

  • Address learning loss that has occurred as a result of COVID-19; and/or
  • Include partnerships between organizations, schools, and/or other entities to meet K-12 educational goals through the arts; and/or
  • Serve specific student populations, including those living in rural or high-poverty areas; and/or
  • Serve students in, and/or are located in, Opportunity Initiative counties targeted for special attention by SCAC.

See the Review Process section of these guidelines for details.

Deadline

March 29, 2022

Applications may be submitted until 11:59 p.m. (Eastern Time) on the deadline date. However, please be aware that staff members will not be available to assist you with questions or technical difficulties after SCAC closes at 5 p.m. that day.

Grant Period

July 1, 2022-May 15, 2024 *

* All projects must be implemented during the normal school terms of July 1, 2022 through May 15, 2023 and July 1, 2023 through May 15, 2024. Grant activities may not extend into summer programming. If your proposed project is scheduled to end after May 15, please contact Kimberly Washburn Motte (803.734.8694 | kmotte@arts.sc.gov), Arts Learning Director, before applying.

Funding

Up to $30,000 ($15,000 per term)

Matching Requirements

1:2 (grantee:SCAC)

At least 50% of the applicant’s match must be cash.

Funds from another SCAC grant may not be used as matching funds.

How to Apply

Applications are accepted through our grants portal, which uses the Foundant platform. For frequently asked questions, registration instructions, and other helpful information, we highly recommend visiting the Grants Portal FAQbefore you begin working in the system.

You are urged to consider the Review Criteria (detailed in the “Review Process” section of these guidelines, under “After You Apply”) as you prepare your application materials. These criteria will be used to evaluate your application and determine the funding of your proposal.

The applicant must have an active account in our grants portal.

  • If you have previously used Submittable to apply for other SCAC grants or programs, please note that the grants portal is a different system. Your Submittable credentials will not work; you will need a grants portal account to apply for this grant.
  • If you have used the grants portal as both an artist and as a contact for a school or organization, be sure you log on with the correct account to apply for this grant.
  1. Click the “Apply” link below. The grants portal will open in a new browser tab or window.
  2. Log on, then click the “Apply” link at the top of your Applicant Dashboard.
  3. Find “Term Arts Education Projects” in the list of available grant applications, and click the “Apply” button to the far right.
    • Note: Be sure you are applying for “Term Arts Education Projects,” not “Summer Arts Education Projects.”
Not quite ready to apply? You can preview the application before you create an account or start an application.

After You Apply

The Grants Team will review submitted applications for completeness and compliance with guideline and application requirements. A review panel of arts professionals will evaluate the applications based on the published Review Criteria. An applicant’s numerical rating and panel comments are available to them upon request. Staff will then develop funding recommendations, based on these evaluations and the availability of funds. Recommendations will be presented to the Board of Commissioners, which makes final award decisions. Award notification is expected after the June 2022 board meeting, pending completion of the state budget process.

Review Criteria

Expanding access to arts education (35%)

Organizational capacity (35%)

  • The organization’s mission makes it an appropriate entity to implement the proposal. (5%)
  • The organization demonstrates a clear commitment to artistic quality and identifies effective measures to ensure that commitment is met. (10%)
  • Project timeline is present and feasible. (5%)
  • The proposed budget demonstrates a balanced and realistic estimate of project expenses and sources of income to support the project. (5%)
  • Personnel (10%)
    • There is evidence of the existence of adequate leadership.
    • Personnel are qualified to deliver the programs and lead the project.
    • Artists, teaching artists and facilitators are members of the S.C. Arts Directory and/or Certified Teaching Artists, as detailed in the “Use of Funds” section of these guidelines.

Populations Served (5%)

  • Applicant demonstrates an understanding of which and how many students will benefit from the proposed activities, and any special characteristics or needs to be addressed.

Priority (25%)

  • Distinct group populations (5%)
    Proposed activities specifically serve students

    • in rural areas or urban clusters (as defined by the US Census Bureau as territory w/less than 2,500 people) OR
    • in high-poverty areas (20% or more of population served live below the poverty line) OR
    • with disabilities OR
    • in institutions (including hospitals, hospices, assisted living facilities, correctional facilities, and homeless shelters) OR
    • living on a military base OR
    • with limited English proficiency.
  • Opportunity Initiative Counties
    The following counties have been targeted for special attention by SCAC:

    • Allendale
    • Calhoun
    • Cherokee
    • Dillon
    • Edgefield
    • Laurens
    • Lee
    • Marion
    • Marlboro
    • Newberry
    • Saluda
    • Proposed activities specifically serve students in one or more Opportunity Initiative counties. (6%)
    • The applicant organization is located in an Opportunity Initiative county. (4%)
  • Partnerships (5%)
    • Proposal represents partnerships between organizations, schools, and/or other entities to meet K-12 educational goals through the arts.
    • Partners and their roles are identified and appropriate for the scope of the project.
    • Letters of support from partners are present and there is evidence of a good partnership.
  • Proposed activities clearly and appropriately measure and address learning loss caused by the COVID-19 pandemic. (5%)

If your application is funded, you (and your fiscal agent/receiver, if applicable) will enter into a contractual agreement with the South Carolina Arts Commission, and you must comply with all requirements stated in that contract. You will receive notification and instructions when your contract is available in our online grants management system. You must submit your completed Contract Packet, including signatures and other documentation as instructed, by the date indicated in the system. You must also complete all other assigned Follow Ups by the due date given.

Please note: Any significant revisions to grant-funded activities must be approved in writing, in advance, by SCAC.

Additional details about managing an SCAC grant are available on our agency website.

Grant Payments

Payments are reimbursement-based. This means any expenses must be financed up front by the grantee and/or a cooperating entity.

If you are using a Fiscal Agent/Receiver, grant funds will be released to your Fiscal Receiver, who will then pay you.

An accurate Pay Request, listing only expenses allowable under the program guidelines for the certified time period, must be submitted in order to receive payment for the grant award.

Grantees in this category may be eligible for interim payments, with the final grant payment released upon receipt and approval of the grantee’s Final Report.

Final Report

ALL GRANTEES are required to file a Final Report at the end of the grant period. The Final Report Due Date is stated in the grant contract. Failure to submit an accurate and complete Final Report by the due date will result in cancellation of the award and repayment of any funds received. SCAC will not fund applicants who have outstanding Final Reports.

In addition, failure to file a complete Term Arts Education Project Final Report by the due date will result in a reduction of 15% to future grant awards.

Term Arts Education Project grants are awarded on a two-year cycle, but grantees are required to file a final report at the end of each annual grant period. Submission of your annual final reports for year one of the two-year cycle will allow us to assess long-term progress and generate the next year’s contract.

Questions?
  • If you are seeking advisement before submitting an application, please contact Kimberly Washburn Motte (803.734.8694 | kmotte@arts.sc.gov), Arts Learning Director.
  • If you have submitted an application, and/or you have a current grant, please contact the Grants Team (803.734.8695 | grants@arts.sc.gov).
Grants Coaching

We also highly recommend a visit to our Grants Coaching webpage, for

Missed a group call or session? Look for the “Video” link to access a recording of that presentation.