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S.C. Arts Commission Grants

Quarterly Project Support for Organizations Grant Guidelines


FY2019 Quarterly Grants will use an online application process. New guidelines and application instructions will be available no later than April 1, for the May 15 deadline. The following information is for reference, as the content of the application will not change.


Quarterly Project Support is provided for a wide variety of quality arts projects and programs and/or for professional development opportunities to assist artistic and managerial staff.


The S.C. Arts Commission will not review or fund quarterly project grant applications from a county that has a subgranting arts council. In such counties, applicants must apply to the subgranting agency for quarterly project grants, rather than to the Arts Commission. (Call your local arts council or your S.C. Arts Commission County Coordinator to determine the appropriate funding category).

Exceptions are made if

  1. the applicant is a statewide organization (defined as "an organization which provides services to an arts, cultural, or cultural special needs constituency throughout the state") applying for a project that is statewide in scope and is not specific to one community.  Otherwise, statewide organizations should apply to the subgrant site in their county. (Please contact your coordinator to determine whether or not your organization qualifies as a statewide organization.)
  2. the applicant is a unit of local government applying for a project that supports the purposes of a state-designated cultural district.

Eligibility Requirements

  • Applicant must be
    • A unit of government, OR
    • A nonprofit organization
      • currently registered with the S.C. Secretary of State's Office
      • reflecting S.C. as the primary address on all current official organizational documents
      • with federal tax exempt status with the Internal Revenue Service
        applying through a tax exempt Fiscal Agent/Receiver organization
  • In accordance with federal government policy, the S.C. Arts Commission requires all organizations to include a valid DUNS number as part of their grant applications. Applications will not be accepted from organizations that do not have a DUNS number. What's a DUNS number, and how do I get one?
    • If using a fiscal agent/receiver, separate DUNS numbers are required of both the applicant organization and the fiscal agent/receiver.
    • Individual schools may use their school district's DUNS number and do not need to register separately.
    • All other organization applicants, including private schools, must provide a DUNS number.
    • Individual artists are not required to obtain a DUNS number.


  1. Organizations that are otherwise eligible, but are receiving Operating Support, may not apply for Quarterly Project Support within the same fiscal year except for
    • staff development opportunities, or
    • projects supporting a state-designated cultural district.
  2. Applicants may submit only one application per quarterly deadline.
  3. Applicants may receive only two Quarterly Project grant awards per fiscal year.
  4. Priority may be given to applicants and projects that have not received funding in the past.

Deadlines & Grant Periods

  • May 15 for projects occurring after July 1 and ending before June 1
  • August 15 for projects occurring after October 1 and ending before June 1
  • November 15 for projects occurring after January 1 and ending before June 1
  • February 15 for projects occurring after April 1 and ending before June 1

If you are considering project activity in June, please contact your county coordinator.


Applicants may apply at any deadline for a proposed project, but may not apply for a project that has already occurred.


Applications must be electronically submitted (if applicable), postmarked or hand-delivered to the S.C. Arts Commission offices before 5:00 PM, no later than the stated date. Note: If a deadline falls on a weekend or state holiday, submissions will be accepted through the following business day. Read more about deadlines >>


Up to $1,000.


2:1 (applicant:SCAC); at least 50% of the applicant's match must be cash.


How to Apply

Before applying, you are strongly advised to contact your county coordinator to determine whether your project meets the guidelines.


When preparing your application package, pay attention to the Review Criteria Indicators listed in these guidelines. The panelists will use these as guides for their review and rating of your application.


The online application will be available in early April for the May 15 deadline. The "application form" content shown here will be reflected in the online application.


Complete each page of the application form.


  • Page 1: Applicant Information
    • If the applicant does not have its tax-exempt status and is applying through a Fiscal Agent/Receiver; or is a department of a university, municipality or county government; the Fiscal Agent/Receiver information must be provided on the bottom portion of form. The Fiscal Agent/Receiver must submit a letter that outlines the working relationship and responsibilities of each party.

  • Page 2: Project Summary

  • Page 3: Certification
    • The application form must be signed by the applicant organization's authorized official, and if applicable, the Fiscal Agent/Receiver’s authorized official.

  • Page 4: Detailed Budget Form - Expenses
    • Do not substitute another budget form. Itemize all expenses for your project.

      Helpful Hint:

      What's the difference between In-kind Expenses and Cash Expenses?

      • Cash expenses are items that you pay for; funds are transferred. Salaries are an example of a cash expense.
      • Think of in-kind items as contributions or donations. These are goods and services that gave you benefit, but for which you did not have to pay cash. Salaries are not in-kind; they are cash expenses.
      • Examples of in-kind: free printing, free copy paper, donated art supplies, free advertising, discounted space rental, etc. Provide description and formulas in the space provided.
  • Page 5: Detailed Budget Form - Income
    • Do not substitute another budget form. Itemize all sources of revenue for your project.

      Helpful Hint:

      What is “Applicant Cash?”

      • Applicant Cash is money taken from your own account to balance your budget.
    • Be sure to include "This SCAC Grant Request" near the bottom of this page.
  • Page 6: Narrative - Artistry and Feasibility
    1. What is the goal of this project?
    2. Describe
      • what you plan to do,
      • when the project will occur,
      • where the project will take place, and
      • how the activities will happen.
    3. Provide information on key personnel and collaborating organizations and use of SC artists (if applicable), including project manager/director, primary artists, ensembles, artistic resources. Indicate how and why these people were selected.

  • Page 7: Narrative - Public Impact
    1. State your organization's mission and the constituency you serve.
    2. Explain why you have decided to do this project.
    3. Why is this project important?
    4. How do you know that the community wants and supports the project?
    5. Identify external support from the local cultural community.
    6. Identify
      • target audiences,
      • special populations to be served, and
      • number of projected participants.
    7. If you have received S.C. Arts Commission funding for the same or a similar project in the past, please address how previous funding impacted your organization. Provide specific examples.

  • Page 8: Narrative - Project Management
    1. Describe marketing, media, and other promotional activities.
    2. How will you reach and involve underserved populations?
    3. Clearly identify other sources of financial support including in-kind goods and services to be provided throughout the project.

  • Page 9: Project Timeline
    • Provide a list of key project milestones and target dates for reaching them.

  • Page 10: Staff List
    • Provide a list or chart of all current & proposed grant-related positions. Include staff members' titles and a brief description of responsibilities/duties. Indicate with asterisks those who are African-American, American Indian/Alaska Native, Asian, or Hispanic.

  • Page 11: Board of Directors List
    • Provide a list or chart of the applicant's current board of directors. Include board members' titles and occupations/professional affiliations (if retired, provide previous profession). Indicate with asterisks those who are African-American, American Indian/Alaska Native, Asian, or Hispanic.

  • Page 12: Attachments
    You must provide résumé(s) or bio(s), an IRS letter, and support materials. Use this page as a checklist to confirm you have included the required attachments in your application package.
    • Résumés
      Include brief résumés or bios for principal artistic and administrative project personnel. Individual résumés should not exceed three (3) pages; additional pages will not be reviewed by the panel.
    • IRS Letter
      Submit a copy of the applicant's IRS tax-exempt letter
      OR, if applying through a Fiscal Agent/Receiver,
      1. the Fiscal Agent/Receiver's IRS tax-exempt letter
      2. a letter of agreement, signed by both the applicant and the Fiscal Agent/Receiver, outlining the working relationship and responsibilities of both parties.
    • Required Support Materials
      Limit printed support material to a maximum of ten (10) pages; additional pages will not be reviewed by the panel.
      Links to websites where support materials can be viewed are also permitted, including social media sites or YouTube videos. Provide the URLs and other descriptive information.
      See Submitting Support Materials for additional details. If you are uncertain what to submit, please contact your county coordinator.


NOTE: In accordance with the S.C. Solicitation of Charitable Funds Act, charitable organizations must maintain current registration with the S.C. Secretary of State's Office. The S.C. Arts Commission does not require a copy of an applicant's current S.C. Charities registration letter; however, failure to register and renew the registration annually may result in severe fines by the S.C. Secretary of State's Office.

Mail to

Quarterly Grants Program
SC Arts Commission
1026 Sumter Street, Suite 200
Columbia, SC 29201


Review Process

Please contact your county coordinator for guidance on completing your application.


The initial staff review of applications focuses on eligibility, accuracy and detail of budget, inclusion of a well-written narrative, completeness of packet, compliance with grant requirements, and confirmation of required support materials. Individual panelists (Arts Commission program staff and management) review and rate grant applications on the basis of specific criteria listed in the guidelines. Funding recommendations based on individual review, funding histories, and information requested from S.C. Arts Commission regional and discipline coordinators are determined by panel consensus. Final funding decisions are approved by the Executive Director.

Review Indicators

Pay attention to Review Indicators for each section, as the reviewers will use them in assessing your application.

Artistry and Feasibility Review Criteria - 50 points

The applicant demonstrates the ability to maintain high professional standards.

  • Résumés of professional artistic personnel involved
  • Evidence that the project design is feasible and well-planned
  • Reviews and other printed support materials
  • Audio/visual materials (when applicable)

Public Impact Review Criteria - 30 points

The project benefits the community at large and/or SC artists.

  • Demonstrated need for the project
  • Program design adheres to and furthers mission of organization
  • Demonstrated concern for cultural diversity as evidenced by constituency served, audience, programming and board/volunteer participation
  • Cooperative relationships with other organizations and/or artists

Project Management Review Criteria - 20 points

The applicant has the ability to implement the project.

  • Evidence of competent staff or volunteers to direct the project
  • Evidence that more than adequate financial resources are available to complete the project well, as indicated in budget submitted.
  • Well-planned marketing efforts


If you receive a grant award

If your application is approved, you will receive notification and a grant management folder through the postal mail. You must sign and return all required contracts to the S.C. Arts Commission by the date listed in the folder. You must also complete a Final Report, as listed in your grant management folder, by the date stated in your contract. You will be expected to contact your S.C. Arts Commission coordinator if for any reason your project will undergo significant revisions.

Grant Payments

Payment will be on a reimbursement basis only and will be released upon receipt and approval of a Final Report.

Final Report

ALL GRANTEES are required to file a Final Report at the end of the grant period. The Final Report Due Date is printed on your contract. Failure to submit an accurate and complete Final Report by the due date will result in cancellation of the award and repayment of funds received. The S.C. Arts Commission will not fund applicants who have outstanding Final Reports. Go to the Final Report requirements >>

Funding Credit

Visit the Coastal Community Foundation of South Carolina's websiteThis grant program is funded in part by a generous award from the John and Susan Bennett Memorial Arts Fund of the Coastal Community Foundation of SC. In addition to giving credit to the S.C. Arts Commission and the National Endowment for the Arts, credit must also be given to this source in all advertising, news releases, printed materials, and promotion and publicity. Samples of promotional material should be submitted with your final report. Details about the Coastal Community Foundation of SC are available on their website at www.CCFgives.org.



Please contact your coordinator.


Last updated: 3/8/18


In addition to this page, you must read the following for complete guideline information:

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