Home   :   About Us   :   What's New   :   Arts Calendar   :   The Hub   :   Contact Us   :   Foundation

S.C. Arts Commission Grants

Quarterly Project Support for Organizations Grant Guidelines

Purpose

Quarterly Project Support is provided for a wide variety of quality arts projects and programs and/or for professional development opportunities to assist artistic and managerial staff.

Description

The S.C. Arts Commission will not review or fund quarterly project grant applications from a county that has a subgranting arts council. In such counties, applicants must apply to the subgranting agency for quarterly project grants, rather than to the Arts Commission. (Call your local arts council or your S.C. Arts Commission County Coordinator to determine the appropriate funding category).


Exceptions are made if

  1. the applicant is a statewide organization (defined as "an organization which provides services to an arts, cultural, or cultural special needs constituency throughout the state") applying for a project that is statewide in scope and is not specific to one community.  Otherwise, statewide organizations should apply to the subgrant site in their county. (Please contact your coordinator to determine whether or not your organization qualifies as a statewide organization.)
    OR
  2. the applicant is a unit of local government applying for a project that supports the purposes of a state-designated cultural district.

Eligibility Requirements

  • Applicant must be
    • A unit of government, OR
    • A nonprofit organization
      • currently registered with the S.C. Secretary of State's Office
      • reflecting S.C. as the primary address on all current official organizational documents
      • with federal tax exempt status with the Internal Revenue Service
        OR
        applying through a tax exempt Fiscal Agent/Receiver organization
  • In accordance with federal government policy, the S.C. Arts Commission requires all organizations to include a valid DUNS number as part of their grant applications. Applications will not be accepted from organizations that do not have a DUNS number. What's a DUNS number, and how do I get one?
    • If using a fiscal agent/receiver, separate DUNS numbers are required of both the applicant organization and the fiscal agent/receiver.
    • Individual schools may use their school district's DUNS number and do not need to register separately.
    • All other organization applicants, including private schools, must provide a DUNS number.
    • Individual artists are not required to obtain a DUNS number.

Restrictions

  1. Organizations that are otherwise eligible, but are receiving Operating Support, may not apply for Quarterly Project Support within the same fiscal year except for
    • staff development opportunities, or
    • projects supporting a state-designated cultural district.
  2. Applicants may submit only one application per quarterly deadline.
  3. Applicants may receive only two Quarterly Project grant awards per fiscal year.
  4. Priority may be given to applicants and projects that have not received funding in the past.

Deadlines & Grant Periods

  • May 15 for projects beginning after July 1 and ending before June 1
  • August 15 for projects beginning after October 1 and ending before June 1
  • November 15 for projects beginning after January 1 and ending before June 1
  • February 15 for projects beginning after April 1 and ending before June 1

If you are considering project activity in June, please contact your coordinator.


Applicants may apply at any deadline for a proposed project, but cannot apply for a project that has already begun.

 

Applications must be postmarked or hand-delivered to the S.C. Arts Commission offices before 5:00 PM, no later than the stated date. Note: If a deadline falls on a weekend or state holiday, submissions will be accepted through the following business day. Read more about deadlines >>

Funding

Up to $1,000.

Match

2:1 (applicant:SCAC); at least 50% of the applicant's match must be cash.

 


How to Apply

Before applying, you are strongly advised to contact your county coordinator to determine whether your project meets the guidelines.

Application Materials

Each page/item of materials must be labeled with the applicant’s name and be submitted in a format suitable for copying.
Submit only single-sided pages.
Typeface must be legible and no less than 12 point.
Do not submit copies, or fax or email your application.
Do not staple your application.
Do not use 3-ring binders, folders, or bind the application materials in any way other than with binder clips or paper clips.

 

Forms are in portable document format (PDF). (How to use PDFs)

 

Please review the following steps carefully in preparing your application materials. Failure to include the required application materials may result in disqualification of your application. Incomplete applications will not be accepted.

 

The application package must include one complete collated set of items in the following order:

 

  1. Grant Application for Organizations form
    The application form must be signed by the applicant organization's authorized official, and if applicable, the Fiscal Agent/Receiver’s authorized official.
    • If the applicant does not have its tax-exempt status and is applying through a Fiscal Agent/Receiver; or is a department of a university, municipality or county government; the Fiscal Agent/Receiver information must be provided on the bottom portion of form. The Fiscal Agent/Receiver must submit a letter that outlines the working relationship and responsibilities of each party.

  2. Detailed Budget form
    Do not substitute another budget form. Itemize all expenses and sources of revenue for your project.

    Helpful Hint:

    What is “Applicant Cash?”

    • Applicant Cash is money taken from your own account to balance your budget.

    Helpful Hint:

    What's the difference between In-kind Expenses and Cash Expenses?

    • Cash expenses are items that you pay for; funds are transferred. Salaries are an example of a cash expense.
    • Think of in-kind items as contributions or donations. These are goods and services that gave you benefit, but for which you did not have to pay cash. Salaries are not in-kind; they are cash expenses.
    • Examples of in-kind: free printing, free copy paper, donated art supplies, free advertising, discounted space rental, etc. Provide description and formulas in the space provided.

  3. Narrative
    The Narrative should not exceed 2 numbered pages, and must address the topics below. Each item in the Narrative should be identified by the appropriate letter and topic heading. Pay particular attention to Review Indicators listed above. The panelists will use these as guides for their review and rating of your application.
  4.  

    1. Artistry and Feasibility
      1. What is the goal of this project?
      2. Describe what you plan to do, when the project will occur, where the project will take place, and how the activities will happen.
      3. Provide information on key personnel and collaborating organizations and use of SC artists (if applicable), including project manager/director, primary artists, ensembles, artistic resources. Indicate how and why these people were selected.

    2. Public Impact
      1. State your organization's mission and the constituency you serve.
      2. Explain why you have decided to do this project.
      3. Why is this project important?
      4. How do you know that the community wants and supports the project?
      5. Identify external support from the local cultural community.
      6. Identify target audiences, special populations to be served, and number of projected participants.
      7. If you have received S.C. Arts Commission funding for the same or a similar project in the past, please address how previous funding impacted your organization. Provide specific examples.

    3. Project Management
      1. Describe marketing, media, and other promotional activities.
      2. How will you reach and involve underserved populations?
      3. Clearly identify other sources of financial support including in-kind goods and services to be provided throughout the project.

  5. Project Timeline
    Include a one-page list of key project milestones and target dates for reaching them.

  6. Staff List
    Submit a list or chart of all current & proposed grant-related positions. Include staff members' titles and a brief description of responsibilities/duties. Indicate with asterisks those who are African-American, American Indian/Alaska Native, Asian, or Hispanic.

    Suggested format:

    Staff Member

    Staff Title

    Responsibilities/Duties

    Jane Doe

    Executive Director

    Manage operations of the organization's activities, including budgeting, planning, and supervision.

    John Smith *

    Administrative Assistant

    Manage office and gallery space, including correspondence, guest relations, and recordkeeping.


  7. Résumés
    Include brief résumés for principal artistic and administrative project personnel. Individual résumés should not exceed 3 pages; additional pages will not be copied.

  8. Board of Directors list
    Submit a list or chart of the applicant's current board of directors. Include board members' titles and occupations/professional affiliations (if retired, provide previous profession). Indicate with asterisks those who are African-American, American Indian/Alaska Native, Asian, or Hispanic.

    Suggested format:

    Board Member

    Board Title

    Occupation and/or Professional Affiliations

    John Smith *

    Chair

    Retired Banker, NBSC

    Jane Doe

    Vice-chair

    Educator, York County School District


  9. IRS Tax-Exempt Letter
    Submit a copy of
    • the applicant's IRS tax-exempt letter

      OR, if applying through a Fiscal Agent/Receiver,
    • the Fiscal Agent/Receiver's IRS tax-exempt letter
      AND
    • a letter of agreement, signed by both the applicant and the Fiscal Agent/Receiver, outlining the working relationship and responsibilities of both parties.

  10. Required Support Material.
    Limit printed support material to a maximum of 10 pages. Additional pages will not be reviewed. See Submitting Support Materials for details.

 

NOTE: In accordance with the S.C. Solicitation of Charitable Funds Act, charitable organizations must maintain current registration with the S.C. Secretary of State's Office. The S.C. Arts Commission does not require a copy of an applicant's current S.C. Charities registration letter; however, failure to register and renew the registration annually may result in severe fines by the S.C. Secretary of State's Office.

Mail to

Quarterly Grants Program
SC Arts Commission
1026 Sumter Street, Suite 200
Columbia, SC 29201

 


Review Process

Please contact your county coordinator for guidance on completing your application.

 

The initial staff review of applications focuses on eligibility, accuracy and detail of budget, inclusion of a well-written narrative, completeness of packet, compliance with grant requirements, and confirmation of required support materials. Individual panelists (Arts Commission program staff and management) review and rate grant applications on the basis of specific criteria listed in the guidelines. Funding recommendations based on individual review, funding histories, and information requested from S.C. Arts Commission regional and discipline coordinators are determined by panel consensus. Final funding decisions are approved by the Executive Director.

Review Indicators

Pay attention to Review Indicators for each section, as the reviewers will use them in assessing your application.

Artistry and Feasibility Review Criteria - 50 points

The applicant demonstrates the ability to maintain high professional standards.
Indicators:

  • Résumés of professional artistic personnel involved
  • Evidence that the project design is feasible and well-planned
  • Reviews and other printed support materials
  • Audio/visual materials (when applicable)

Public Impact Review Criteria - 30 points

The project benefits the community at large and/or SC artists.
Indicators:

  • Demonstrated need for the project
  • Program design adheres to and furthers mission of organization
  • Demonstrated concern for cultural diversity as evidenced by constituency served, audience, programming and board/volunteer participation
  • Cooperative relationships with other organizations and/or artists

Project Management Review Criteria - 20 points

The applicant has the ability to implement the project.
Indicators:

  • Evidence of competent staff or volunteers to direct the project
  • Evidence that more than adequate financial resources are available to complete the project well, as indicated in budget submitted.
  • Well-planned marketing efforts

If you receive a grant award

If your application is approved, you will receive notification and a grant management folder through the postal mail. You must sign and return all required contracts to the S.C. Arts Commission by the date listed in the folder. You must also complete a Final Report, as listed in your grant management folder, by the date stated in your contract. You will be expected to contact your S.C. Arts Commission coordinator if for any reason your project will undergo significant revisions.

Grant Payments

Payment will be on a reimbursement basis only and will be released upon receipt and approval of a Final Report.

Final Report

ALL GRANTEES are required to file a Final Report at the end of the grant period. The Final Report Due Date is printed on your contract. Failure to submit an accurate and complete Final Report by the due date will result in cancellation of the award and repayment of funds received. The S.C. Arts Commission will not fund applicants who have outstanding Final Reports. Go to the Final Report requirements >>

Funding Credit

Visit the Coastal Community Foundation of South Carolina's Web siteThe Quarterly Grants program is funded in part by a generous award from the John and Susan Bennett Memorial Arts Fund of the Coastal Community Foundation of SC. In addition to giving credit to the SC Arts Commission and the National Endowment for the Arts, credit must also be given this source in all advertising, news releases, printed materials, and promotion and publicity. Samples of promotional material should be submitted with your final report. Details about the Coastal Community Foundation of SC are available on their website at www.CCFgives.org.

 


Questions?

Please contact your coordinator.

 

Last updated: 6/20/16

Instructions

In addition to this page, you must read the following for complete guideline information:


Back to Grants Home


South Carolina Arts Commission Accessibility Statement

Be notified of
page updates
it's private
powered by ChangeDetection