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S.C. Arts Commission Grants

Quarterly Project Support for Organizations Grant Guidelines

 

NEW THIS YEAR: The quarterly application process is now an online submission through the New Online Grants Management System.

Purpose

Quarterly Project Support is provided for a wide variety of quality arts projects and programs and/or for professional development opportunities to assist artistic and managerial staff.

Description

The S.C. Arts Commission will not review or fund quarterly project grant applications from a county that has a subgranting arts council. In such counties, applicants must apply to the subgranting agency for quarterly project grants, rather than to the Arts Commission. (Call your local arts council or your S.C. Arts Commission County Coordinator to determine the appropriate funding category).


Exceptions are made if

  1. the applicant is a statewide organization (defined as "an organization which provides services to an arts, cultural, or cultural special needs constituency throughout the state") applying for a project that is statewide in scope and is not specific to one community.  Otherwise, statewide organizations should apply to the subgrant site in their county. (Please contact your coordinator to determine whether or not your organization qualifies as a statewide organization.)
    OR
  2. the applicant is a unit of local government applying for a project that supports the purposes of a state-designated cultural district.

Eligibility Requirements

  • Applicant must be
    • A unit of government, OR
    • A nonprofit organization
      • currently registered with the S.C. Secretary of State's Office
      • reflecting S.C. as the primary address on all current official organizational documents
      • with federal tax exempt status with the Internal Revenue Service
        OR
        applying through a tax exempt Fiscal Agent/Receiver organization
  • In accordance with federal government policy, the S.C. Arts Commission requires all organizations to include a valid DUNS number as part of their grant applications. Applications will not be accepted from organizations that do not have a DUNS number. What's a DUNS number, and how do I get one?
    • If using a fiscal agent/receiver, separate DUNS numbers are required of both the applicant organization and the fiscal agent/receiver.
    • Individual schools may use their school district's DUNS number and do not need to register separately.
    • All other organization applicants, including private schools, must provide a DUNS number.
    • Individual artists are not required to obtain a DUNS number.

Restrictions

  1. Organizations that are otherwise eligible, but are receiving Operating Support, may not apply for Quarterly Project Support within the same fiscal year except for
    • staff development opportunities, or
    • projects supporting a state-designated cultural district.
  2. Applicants may submit only one application per quarterly deadline.
  3. Applicants may receive only two Quarterly Project grant awards per fiscal year.
  4. Priority may be given to applicants and projects that have not received funding in the past.

Deadlines & Grant Periods

Quarter Application Opens Grant Period (Projects Occurring) Deadline
1st February 15 After July 1 and ending before June 1 May 15th
2nd May 15th After October 1 and ending before June 1 August 15th
3rd August 15th After January 1 and ending before June 1 November 15th
4th November 15th After April 1 and ending before June 1 February 15th

 

If you are considering project activity in June, please contact your county coordinator.

 

Applicants may apply at any deadline for a proposed project, but may not apply for a project that has already occurred.

 

Applications must be submitted via the Online Grants Management System by each quarter’s deadline. Applications may be submitted online until midnight (EST) on the deadline date. However, please be aware that staff members will not be available to assist you with questions or technical difficulties after the Arts Commission closes at 5:00 p.m. on the deadline day. Late applications cannot be accepted. Online submissions will be blocked after the deadline.

Funding

Up to $1,000.

Match

2:1 (applicant:SCAC); at least 50% of the applicant's match must be cash.

 


How to Apply

Before applying, you are strongly advised to contact your county coordinator to determine whether your project meets the guidelines.

 

Using the Online Grants Management System

We strongly advise you to review the FAQ and Tutorial page before your first visit to the site. We also recommend you keep the FAQ/Tips page open in a separate browser window, and/or print a hard copy, for reference as you work.

 

Note: Organizations that have registered in the online system in other grant programs do not need to re-register.

 

  1. New Applicants
    Create an online grants management account for your organization.
    VERY IMPORTANT:
    • In the first registration section, labeled Applicant Information, provide your organization’s information (name, address, phone, etc.), not your personal information.
    • In the next registration section, labeled User Information, provide your work contact information (organization address, email, etc.), not your home or personal information.

    We strongly encourage you to view the Registration Tutorial (PDF) before attempting to create an account.

    Helpful Hint:
    Your email address becomes your username, so each user account must have a unique email address. If you need to use the same email address to manage grants for more than one organization, we suggest:

    • Set up an email account for each of the organizations on whose behalf you'll be applying. This may be an account within the organization's own email system, or an account with one of the many free email providers (such as Gmail).
    • If you'd rather not have to check multiple email accounts to get communications from us (email is our primary method of correspondence), set up the new account(s) to automatically forward incoming messages to your main email address.
  2. New Applicants & Returning Grantees
    Once you are logged on, look for the "FY19 Quarterly Project Support Grant” in the list of available applications. Click the "Apply" button to the far right.
    Helpful Hint:
    To ensure the correct person is listed as the primary contact person for your application, that person should be the one to log on and start the application.  The primary contact person for this grant should be the person who will:
    • manage this grant's activities, and
    • receive and respond to communications from the Arts Commission about this grant.
  3. Submitting Your Application
    After all sections of your application have been completed, you will submit the application electronically. The application will not submit unless all required questions are answered. When you submit your application, you will receive confirmation acknowledging that your online application was received.
    What you DON'T need to submit
    • Do not upload an application narrative or cover letter.
    • Do not submit a printed copy of your application. It is recommended, however, that you print and keep a hard copy of the application for your records.

 

Please be aware that panelists may review your website.

 

NOTE: In accordance with the S.C. Solicitation of Charitable Funds Act, charitable organizations must maintain current registration with the S.C. Secretary of State's Office. The S.C. Arts Commission does not require a copy of an applicant's current S.C. Charities registration letter; however, failure to register and renew the registration annually may result in severe fines by the S.C. Secretary of State's Office.

 

What are the application components?

Narrative - Artistry and Feasibility

  1. What is the goal of this project? Describe
    • what you plan to do,
    • when the project will occur,
    • where the project will take place, and
    • how the activities will happen.
  2. Provide information on key personnel and collaborating organizations and use of SC artists (if applicable), including project manager/director, primary artists, ensembles, artistic resources. Indicate how and why these people were selected.
  3. If partners are involved, who are they and what is their role in the project? (Please note: Artists or teaching artists hired for the project are not considered partners.)

Narrative - Public Impact

  1. State your organization's mission and the constituency you serve.
  2. Explain why you have decided to do this project.
  3. Why is this project important?
  4. How do you know that the community wants and supports the project?
  5. Identify external support from the local cultural community.
  6. Identify
    • target audiences,
    • special populations to be served, and
    • number of projected participants.
  7. If you have received S.C. Arts Commission funding for the same or a similar project in the past, please address how previous funding impacted your organization. Provide specific examples.

Narrative - Project Management

  1. Describe marketing, media, and other promotional activities.
  2. How will you reach and involve underserved populations?
  3. Clearly identify other sources of financial support including in-kind goods and services to be provided throughout the project.

Project Timeline

Provide a list of key project milestones and target dates for reaching them.

Staff List

Upload the provided spreadsheet showing all current & proposed grant-related positions. Include staff members' titles and a brief description of responsibilities/duties. Indicate with asterisks those who are African-American, American Indian/Alaska Native, Asian, or Hispanic.

Staff Counts

Upload the provided spreadsheet showing the number of staff (paid and unpaid), volunteers, board members and artist for each ethnicity represented by your organization.

Board of Directors List

Upload the provided spreadsheet showing the applicant's current board of directors. Include board members' titles and occupations/professional affiliations (if retired, provide previous profession). Indicate with asterisks those who are African-American, American Indian/Alaska Native, Asian, or Hispanic.

Attachments

You must provide a Budget Spreadsheet, Staff List, Board of Directors List, Résumé(s) or Bio(s), a Fiscal Agent Letter of Agreement if applicable, and Support Materials. Download the forms that have been included in the application. Substitute forms will not be accepted.

  • Budget

    Helpful Hints for Completing the Budget Spreadsheet:

     

    1. What's the difference between In-kind Expenses and Cash Expenses?
      • Cash expenses are items that you pay for; funds are transferred. Salaries are an example of a cash expense.
      • Think of in-kind items as contributions or donations. These are goods and services that gave you benefit, but for which you did not have to pay cash. Salaries are not in-kind; they are cash expenses.
      • Examples of in-kind: free printing, free copy paper, donated art supplies, free advertising, discounted space rental, etc. Provide description and formulas in the space provided.
    2.  

    3. What is “Applicant Cash?”
      • Applicant Cash is money taken from your own account to balance your budget.
      • Be sure to include "This SCAC Grant Request" on the budget form.
      • The budget must show enough Income to cover Expenses.
  • Résumés or Bios

    Upload brief résumés or bios for principal artistic and administrative project personnel. Individual résumés should not exceed three (3) pages; additional pages will not be reviewed by the panel.

  • Fiscal Agent Letter of Agreement

    If you are applying through a Fiscal Agent/Receiver, upload a letter of agreement, signed by both the applicant and the Fiscal Agent/Receiver, outlining the working relationship and responsibilities of both parties.

  • Required Support Materials

    • Please submit support materials/work samples that best represent the type of work you will do related to this grant submission.
    • All work samples should be current (less than five years old).
    • We accept the following types of items:
      Type Video Audio Images Documents Websites
      Max. # 2 5 10 5 3
      Max. Time Each Sample
      Panelists will review up to 20 minutes of all work samples combined
      3 minutes 3 minutes

       

       

       

      File Types avi
      flv
      mov mp4 mpeg rm
      wmv
      mp3
      wma
      Flac
      wav
      aac
      Aiff M4pa Ogg
      jpeg
      gif
      bmp png
      tif
      or PDF with images
      PDF
      Docx
      RTF
      ODT
      Doc
      Txt
      WPF
      WPD
      Use the text field to enter the URL (website or social media link)

       

      Links to websites where support materials can be viewed are also permitted, including social media sites or YouTube videos. Provide the URLs and other descriptive information.

      See Submitting Support Materials for additional details. If you are uncertain what to submit, please contact your county coordinator.

 

Apply Now

 

Get a preview of the application before you create an account >>

 


Review Process

Please contact your county coordinator for guidance on completing your application.

 

The initial staff review of applications focuses on eligibility, accuracy and detail of budget, inclusion of a well-written narrative, completeness of packet, compliance with grant requirements, and confirmation of required support materials. Individual panelists (Arts Commission program staff and management) review and rate grant applications on the basis of specific criteria listed in the guidelines. Funding recommendations based on individual review, funding histories, and information requested from S.C. Arts Commission regional and discipline coordinators are determined by panel consensus. Final funding decisions are approved by the Executive Director.

Review Indicators

Pay attention to Review Indicators for each section, as the reviewers will use them in assessing your application.

Artistry and Feasibility Review Criteria - 50 points

The applicant demonstrates the ability to maintain high professional standards.
Indicators:

  • Résumés of professional artistic personnel involved
  • Evidence that the project design is feasible and well-planned
  • Reviews and other printed support materials
  • Audio/visual materials (when applicable)

Public Impact Review Criteria - 30 points

The project benefits the community at large and/or SC artists.
Indicators:

  • Demonstrated need for the project
  • Program design adheres to and furthers mission of organization
  • Demonstrated concern for cultural diversity as evidenced by constituency served, audience, programming and board/volunteer participation
  • Cooperative relationships with other organizations and/or artists

Project Management Review Criteria - 20 points

The applicant has the ability to implement the project.
Indicators:

  • Evidence of competent staff or volunteers to direct the project
  • Evidence that more than adequate financial resources are available to complete the project well, as indicated in budget submitted.
  • Well-planned marketing efforts

 


If you receive a grant award

If your application is approved, you will receive notification and your contract will be available in the online system. You must sign and upload all required contracts by the date listed on the contract. You must also complete a Final Report, as listed in your online account, by the date stated. You will be expected to contact your S.C. Arts Commission coordinator if for any reason your project will undergo significant revisions.

Grant Payments

Payment will be on a reimbursement basis only and will be released upon receipt and approval of a Final Report.

Final Report

ALL GRANTEES are required to file a Final Report at the end of the grant period. The Final Report Due Date is printed on your contract. Failure to submit an accurate and complete Final Report by the due date will result in cancellation of the award and repayment of funds received. The S.C. Arts Commission will not fund applicants who have outstanding Final Reports. Go to the Final Report requirements >>

Funding Credit

Visit the Coastal Community Foundation of South Carolina's websiteThis grant program is funded in part by a generous award from the John and Susan Bennett Memorial Arts Fund of the Coastal Community Foundation of SC. In addition to giving credit to the S.C. Arts Commission (see page 4 of the New Logo Style Guide PDF) and the National Endowment for the Arts, credit must also be given to this source in all advertising, news releases, printed materials, and promotion and publicity. Samples of promotional material should be submitted with your final report. Details about the Coastal Community Foundation of SC are available on their website at CoastalCommunityFoundation.org.

 


Questions?

Please contact your coordinator.

 

Last updated: 7/13/18

Instructions

In addition to this page, you must read the following for complete guideline information:


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