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SC Arts Commission Grants Programs

Subgranting Grant Guidelines
(Optional for Arts Councils)

Subgranting provides funds to local arts councils for subgranting quarterly grants to organizations and artists in their region. The Arts Commission does not review or fund quarterly grant applications from a county that has a subgranting arts council, except when the Commission has pre-determined that a project has a statewide impact.

Deadline & Grant Periods

March 15 (postmarked or hand-delivered to the SCAC office by 5:00 PM). Funding is for the twelve-month period of July 1 - June 30.

Program Requirements

Subgranting is only available to arts councils.

  1. Applicant must be a S.C. organization with primary mission focused on the arts (or an organization that serves as the primary arts provider in its community). A S.C. organization is one that reflects S.C. as its primary address on all current official organizational documents.

  2. Applicant must ALSO be
    • A charitable organization currently registered with the Office of the Secretary of State that has its own federal tax exempt status with the Internal Revenue Service; OR
    • A charitable organization currently registered with the Office of the Secretary of State applying through a tax exempt Fiscal Agent/Receiver organization; OR
    • A unit of government.

  3. Applicant must have at least a part-time staff (paid or volunteer) responsible for artistic, administrative and programmatic functions of the organization.

  4. Applicant must utilize a subgranting process approved by the Arts Commission that includes:
    1. Review of local applications by a panel that is representative of the community (i.e. business, education, minorities, government, artists) of no less than three members, including some individuals not directly associated with the subgranting organization (no more than 1/3 of the review panel can be members of your board);
    2. At least four application review periods per year;
    3. Current guidelines posted on the subgranting organization's website;
    4. Appropriate publicity for grant availability and deadlines;
    5. A single grant award that is at least $1,000;
    6. A limit of two awards per organization or artist per year;
    7. A match of at least 1:1 required of all individuals and groups receiving funding from the subgranting arts council;
    8. Notification to SCAC Regional Arts Coordinator of all subgrant review meetings.

  5. In accordance with federal government policy, the S.C. Arts Commission requires all organizations to include a valid DUNS number as part of their grant applications. Applications will not be accepted from organizations that do not have a DUNS number. What's a DUNS number, and how do I get one?
    • If using a fiscal agent/receiver, separate DUNS numbers are required of both the applicant organization and the fiscal agent/receiver.
    • Individual schools may use their school district's DUNS number and do not need to register separately.
    • All other organization applicants, including private schools, must provide a DUNS number.
    • Individual artists are not required to obtain a DUNS number.

Program Restrictions

Subgrant funding is not intended to support school-based artist residencies. See AIE grant guidelines for school-based residency funding details.

Funding Range

Up to $10,000

Match

1:1 (applicant:SCAC) required prior to regranting. A subgrant site's minimum sugranting budget should be your SCAC grant award times two. These subgrant funds must also be matched by your local grantees (see Program Requirements, item f).

Funding Credit

Visit the Coastal Community Foundation of South Carolina's websiteThis grant program is funded in part by a generous award from the John and Susan Bennett Memorial Arts Fund of the Coastal Community Foundation of SC. In addition to giving credit to the S.C. Arts Commission and the National Endowment for the Arts, credit must also be given to this source in all advertising, news releases, printed materials, and promotion and publicity. Samples of promotional material should be submitted with your final report. Details about the Coastal Community Foundation of SC are available on their website at www.CCFgives.org.

Payments

Funded grantees must submit their first Grant Payment Request form by December 1. Be sure to include a completed Subgranting Activity Report (PDF) for each payment request.

 

Final Report

ALL GRANTEES are required to file a Final Report at the end of the grant period. The Final Report Due Date is printed on your contract. Failure to submit an accurate and complete Final Report by the due date will result in cancellation of the award and repayment of funds received. The S.C. Arts Commission will not fund applicants who have outstanding Final Reports. Go to the Final Report requirements >>

 

Required Application Materials

 

Each page/item of materials must be labeled with the applicant’s name and be submitted in a format suitable for copying.
Submit only single-sided pages.
Typeface must be legible and no less than 12 point.
Do not submit copies, or fax or email your application.
Do not staple your application.
Do not use 3-ring binders, folders, or bind the application materials in any way other than with binder clips or paper clips.

 

Incomplete applications will not be accepted.


The application package must include one complete collated set of items as follows:

  1. Grant Application for Organizations form. An original completed and signed Grant Application for Organizations form (PDF).
    How To Use PDFs

  2. Narrative
    The narrative should not exceed 2 numbered pages and address the topics below. Label each sheet with Applicant name and appropriate letter (a-f) and topic heading (e.g. Overview)

    1. Overview - What is your organization's role in the development of the arts in the county or counties that your subgrant program serves? How does subgranting help you fulfill this role?

    2. Application Process - Who may apply for subgrants? Describe all eligibility requirements, restrictions, award ranges, deadlines (at least 4 per year) and project periods. How is technical assistance provided for potential applicants? Detail the process by which applications are accepted, administered and reviewed by your staff and review panel.

    3. Panel - How many people serve on the review panel? How are they selected and how long may they serve? What is the composition of your panel? (arts professionals, ethnic and demographic representation, community representatives). How does your panel make and record decisions (formal vote, consensus, other) and how are they informed about their duties and responsibilities?

    4. Appeals Process - Describe your appeals process and the criteria for an appeal.

    5. Payments and Documentation - Detail the method you use for processing payments to subgrantees and the reporting procedures that you require of them. How do you ensure that the subgrantees have provided the services for which you have contracted? Describe how the program is documented and evaluated.

    6. Publicity - Outline the publicity strategy for announcing this program to your constituency. How is your subgranting program promoted to the public? Are your current guidelines posted on your website?

  3. Guidelines and Application forms
    Provide copies of all subgranting forms used in the process. Forms should include application, review, final report, and guidelines. Subgranting organizations may use application, panel review, and final report forms designed by the Arts Commission, or they may devise their own forms. Organizations using their own forms must insure that these forms collect all applicant information required by the Commission.

 

Review Criteria - 100 points

Evidence that applicant is administratively qualified to undertake an equitable and broadly accessible subgranting program.


NOTE: The SC Arts Commission will no longer require a copy of an applicant's current SC Charities registration letter. Instead, applicant information will be provided to the SC Office of the Secretary of State. In accordance with the SC Solicitation of Charitable Funds Act, charitable organizations must maintain current registration with the SC Office of the Secretary of State. Failure to register and renew the registration annually may result in severe fines by the SC Office of the Secretary of State.

 

Incomplete applications will not be accepted.

Mail to:

Subgranting

SC Arts Commission

1026 Sumter Street, Suite 200

Columbia, SC 29201

Questions?

Contact your coordinator.


Instructions

In addition to this page, you must read the following for complete guideline information:


Back to Grants Home


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