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S.C. Arts Commission Grants

Presenting and Performing Arts (PPA) Initiative Grants for Organizations Guidelines

Purpose

The South Carolina Presenting and Performing Arts (PPA) Initiative Grant is a program that supports the presentation (live performance) of South Carolina based performing artists, ensembles, and performing arts organizations throughout the state. For the purposes of this grant, performing arts are defined as dance, music, and theatre.

Grants are made to the “presenting organization” hosting or presenting the performance rather than the performing artists or performing arts organization.

Description

The S.C. Arts Commission supports touring by South Carolina-based performing artists, performing arts ensembles, and performing arts organizations within the state.

 

This program will promote artistic collaboration between South Carolina performing artists, ensembles, and performing arts organizations and South Carolina presenters and presenting organizations so that:

  1. South Carolina citizens and visitors benefit from diverse opportunities for relevant, rewarding arts experiences, and
  2. South Carolina’s professional artists are able to produce exceptional art and build satisfying, sustainable careers.

 

Any not-for-profit organization that meets the eligibility criteria listed below can apply to receive a PPA initiative grant to support touring activities.

 

Applicants are encouraged to seek partnerships and sponsorships beyond this grant in order to assure sustainability in future years.

 

Only one application may be submitted per presenter.

Eligibility Requirements

  • Applicant (the “presenting organization”) must be
    • A unit of government, OR
    • A college or university, OR
    • A nonprofit organization (arts or non-arts)
      • currently registered with the S.C. Secretary of State's Office
      • reflecting S.C. as the primary address on all current official organizational documents
      • with federal tax exempt status with the Internal Revenue Service
        OR
        applying through a tax exempt Fiscal Agent/Receiver organization
  • In accordance with federal government policy, the S.C. Arts Commission requires all organizations to include a valid DUNS number as part of their grant applications. Applications will not be accepted from organizations that do not have a DUNS number. What's a DUNS number, and how do I get one?
    • If using a fiscal agent/receiver, separate DUNS numbers are required of both the applicant organization and the fiscal agent/receiver.
    • Individual schools may use their school district's DUNS number and do not need to register separately.
    • All other organization applicants, including private schools, must provide a DUNS number.
    • Individual artists are not required to obtain a DUNS number.

Restrictions

Funds may ONLY be used for:

  • Fees for S.C.-based performing artist(s) or ensembles from outside of the applicant’s home community (50 miles or more)
  • Costs associated with travel for contracted S.C.-based performing artist(s) or ensembles
  • Costs associated with marketing of the performance, but not to exceed 15% of performance fees.

 

Funds may not be used for:

  • General operating expenses for the applicant organization.
  • Programs or events in which the performing artist(s) is not the primary focus of the performance.
  • Programs or events that are not open to the public.
  • Programs or events that are outside of South Carolina.
  • Performing artists or arts groups located within 50 miles of the presenting organization.
  • Programs or events in which the performing arts are not the primary focus (e.g., sidewalk sales, festivals, home engagements, etc.).
  • Capital purchases or bricks and mortar (construction) projects.
  • K-12 schools and school districts.
  • Programs or events that are related to degree completion.
  • Costs associated with production related technology or equipment necessary to support such performing artist(s) or ensembles.
  • Costs associated with performance operations ( i.e. security, box-office, hospitality, janitorial, etc.). NEW

 

In addition:

  • Grantees included in this program may not apply for S.C. Arts Commission Quarterly Project Support funding for the same project.
  • Only one application per presenter may be submitted.
  • Funds from another S.C. Arts Commission grant may not be used as matching funds.
  • Priority may be given to applicants and projects that have not received funding in the past.

Application Deadline

Applications must be received at least five weeks before the project begins. Note: This is not a postmark deadline.

Grant Period

All performances must take place in South Carolina between September 1, 2016 and June 1, 2017.
All projects must be completed by June 1, 2017. 

Funding Eligibility

Up to $2,000 per award; or no more than 50% of the artist(s) fees plus travel costs related to the performance.

Match

1:1 (applicant: S.C. Arts Commission)
All of the applicant’s match must be cash. No in-kind expenses are allowed. 

Grant Payments

Payment will be on a reimbursement basis only and will be released upon receipt and approval of a Final Report.

Final Report

ALL GRANTEES are required to file a Final Report at the end of the grant period. The Final Report Due Date is printed on your contract. Failure to submit an accurate and complete Final Report by the due date will result in cancellation of the award and repayment of funds received. The S.C. Arts Commission will not fund applicants who have outstanding Final Reports. Go to the Final Report requirements >>

Review Process

Please contact your S.C. Arts Commission coordinator for guidance on completing your application.

 

The initial staff review of applications focuses on eligibility, accuracy and detail of budget, inclusion of a well-written narrative, completeness of packet, compliance with grant requirements, and confirmation of required support materials. S.C. Arts Commission staff will review and rate grant applications on the basis of specific criteria listed in the guidelines. Final funding decisions are approved by the Executive Director.

If you receive a grant award

If your application is approved, you will receive notification and a grant management folder through the postal mail. You must sign and return all required contracts to the S.C. Arts Commission by the date listed in the folder. You must also complete a Final Report, as listed in your grant management folder, by the date stated in your contract. You will be expected to contact your S.C. Arts Commission coordinator if for any reason your project will undergo significant revisions.

How to Apply

Before applying, you are strongly advised to discuss the project with your S.C. Arts Commission coordinator to determine whether your project meets the guidelines.

 

As a reminder, grants are made to the “presenting organization” hosting or presenting the performance, rather than the performing artists or performing arts organization.

 

Please review the following steps carefully in preparing your application materials. Failure to include the required application materials may result in disqualification of your application. Incomplete applications will not be accepted.

Application Materials

Each page/item of materials must be labeled with the applicant’s name and be submitted in a format suitable for copying.
Submit only single-sided pages.
Typeface must be legible and no less than 12 point.
Do not submit copies, or fax or email your application.
Do not staple your application.
Do not use 3-ring binders, folders, or bind the application materials in any way other than with binder clips or paper clips.

 

Forms are in portable document format (PDF). (How To Use PDFs)

 

The application package must include one complete collated set of items in the following order:

 

  1. Grant Application for Organizations form
    The application form must be signed by the applicant organization's authorized official, and if applicable, the Fiscal Agent/Receiver’s authorized official.
    • If the applicant does not have its tax-exempt status and is applying through a Fiscal Agent/Receiver; or is a department of a university, municipality or county government; the Fiscal Agent/Receiver information must be provided on the bottom portion of form. The Fiscal Agent/Receiver must submit a letter that outlines the working relationship and responsibilities of each party.
    • For Grant Program Category (page 2), select "Other" and enter "Performing Arts and Presenting Initiative."

  2. Detailed Budget form
    Itemize all expenses and sources of revenue for your project. Do not substitute another budget form.
    • No in-kind services are allowed for this program.
    • Be sure to list This SCAC Grant Request on the Income Detail page.

    Helpful Hint:

    What is “Applicant Cash?”

    • Applicant Cash is money taken from your own account to balance your budget.

  3. Narrative
    The Narrative should not exceed three numbered pages, and must address the topics below. Each item in the Narrative should be identified by the appropriate letter and topic heading.

    1. Artistry and Feasibility (50 points)
      1. Indicate date(s) and address of venue(s) of the production(s).
      2. Identify both the presenting organization and the producing organization, and provide a brief background statement of each.

    2. Public Impact (30 points)
      1. What is your organization's mission statement?
      2. Explain why presenting this work is important to your organization, the constituency you serve and your community. Identify target audiences and specific populations to be served through the production.
        • If you received funding in this category previously, describe the outcomes from the previous grant and explain why your organization should be considered for funding again.
      3. How will you reach and involve under-served populations? Priority may be given to presenters/productions that serve/reach people or places designated as “under-served” by the S.C. Arts Commission.

    3. Marketing, Promotion and Budget (20 points)
      1. Describe marketing/distribution, media, and other promotional activities conducted by the presenting organization for this production.
      2. Identify external support from the local community. Examples may include other grants or sources of revenue, partnerships with organizations, interest from community groups, etc.
      3. Provide a brief explanation of the expenses listed on the Detailed Budget form.

  4. Synopsis
    Provide a short (one page or shorter) synopsis of the piece(s) to be performed by the producing organization, touching on its artistic significance.

  5. Letter(s) of Intention/Contract(s)
    Include letter(s) of intention from the presenting organization to contract with the producing organization. The letter should include fees, dates, description of activities, technical needs, applicable travel arrangements, and any additional terms for the engagement. The letter or contract may include language that states the presentation is dependent on funding.

  6. Résumés
    Include brief résumés, not to exceed two pages each (additional pages will not be reviewed), for
    1. principal artistic and administrative project personnel of the presenting organization
      AND
    2. artists who are involved in the touring production. An ensemble press page may be substituted for individual performing artists’ resumes, if applicable.

  7. Board of Directors list
    Submit a list or chart of the applicant's current board of directors. Include board members' titles and occupations/professional affiliations (if retired, provide previous profession). Indicate with asterisks those who are African-American, American Indian/Alaska Native, Asian, or Hispanic.

    Suggested format:

    Board Member

    Board Title

    Occupation and/or Professional Affiliations

    John Smith *

    Chair

    Retired Banker, NBSC

    Jane Doe

    Vice-chair

    Educator, York County School District


  8. IRS Tax-Exempt Letter
    Submit a copy of
    • the applicant's IRS tax-exempt letter

      OR, if applying through a Fiscal Agent/Receiver,
    • the Fiscal Agent/Receiver's IRS tax-exempt letter
      AND
    • a letter of agreement, signed by both the applicant and the Fiscal Agent/Receiver, outlining the working relationship and responsibilities of both parties.

  9. Support Materials
  10. Submit a CD or DVD with a minimum of three minutes of performance by the producing organization/artist/arts ensemble. It is not necessary for the performance to be representative of the touring production. However, artists who are involved in the touring production should be featured or otherwise present in the CD or DVD submitted.  Note on the CD or DVD cover the names of the artist(s) and principal role(s).

     

    Do not submit USB flash drives (a.k.a. jump drives, thumb drives, memory sticks, etc.). Only a CD or DVD will be accepted.

     

    If a CD or DVD of the performance is not possible, the producing organization/artist/arts ensemble should provide at least three programs from previous productions which are representative of the artist/ensemble touring production. Artists who are involved in the touring production must be featured or otherwise present in programs submitted.

 

NOTE: In accordance with the S.C. Solicitation of Charitable Funds Act, charitable organizations must maintain current registration with the S.C. Secretary of State's Office. The S.C. Arts Commission does not require a copy of an applicant's current S.C. Charities registration letter; however, failure to register and renew the registration annually may result in severe fines by the S.C. Secretary of State's Office.

Mail to

Presenting and Performing Arts Initiative Grants
S.C. Arts Commission
1026 Sumter Street, Suite 200
Columbia, SC 29201

Questions?

Please contact your coordinator.

Instructions

In addition to this page, you must read the following for complete guideline information:


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