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SC Arts Commission Grants Programs
What is a GOS Grant?
General Operating Support (GOS) grants provide consistent, unrestricted support for basic operations to help strengthen arts organizations that bring ongoing arts experiences and services to individuals, communities, and other organizations throughout the state. The grant provides 12-month operating support for applicants ranging from emerging to established arts organizations with primary missions involving these artistic functions: producing, service, presenting, and/or education.
Arts councils may also submit a separate application for subgranting of additional S.C. Arts Commission funds to local applicants. Please see Subgranting guidelines for details.
Who can apply?
Your organization may apply for this grant if it meets all these requirements:
- has a primary mission focused on the arts
serves as the primary arts provider in your community
- is either
a nonprofit community-based arts organization
- currently registered with the S.C. Secretary of State's Office
- reflecting S.C. as the primary address on all current official organizational documents
with federal tax-exempt status with the Internal Revenue Service
applying through a tax exempt fiscal agent/receiver organization (Note: New applicants who are applying through a fiscal agent/receiver will need to submit a letter that outlines the working relationship and responsibilities of both parties.)
- a unit of government
- a nonprofit community-based arts organization
- has completed at least one fiscal year of programming
has a valid DUNS number.
In accordance with federal government policy, the S.C. Arts Commission requires all organizations to include a valid DUNS number as part of their grant applications. Applications will not be accepted from organizations that do not have a DUNS number. What's a DUNS number, and how do I get one?
- If using a fiscal agent/receiver, separate DUNS numbers are required of both the applicant organization and the fiscal agent/receiver.
- Individual schools may use their school district's DUNS number and do not need to register separately.
- All other organization applicants, including private schools, must provide a DUNS number.
- Individual artists are not required to obtain a DUNS number.
a current GOS grantee
in the Applicant Group being accepted at this deadline
- not a current GOS grantee (new applicant organization).
- a current GOS grantee in the Applicant Group being accepted at this deadline
- Organizations receiving General Operating Support may not apply for Quarterly Project Support (except for requests for staff professional development or cultural district-related activities).
- Organizations with annual expense budgets of $75,000 or less may apply for General Operating Support (GOS) or Operating Support for Small Organizations (OSS), but not both.
When is the deadline (and other important dates)?
Important dates for FY19 GOS applicants:
- Early January 2018 – online application becomes available
- February 23, 2018 – application deadline – Group 3 and new applicant organizations ONLY.
Which Group am I in, and when do I need to reapply?
- April 23, 2018 – grant panel review
- July 1, 2018 – June 30, 2019 – grant period (fiscal year)
- December 1, 2018 – first grant payment request due
- August 15, 2019 – Final Report due
July 1-June 30 (fiscal year). Grants are awarded on 3-year cycle of approval. Separate contracts will be issued each year. Read the Final Report section for details.
How much funding is available?
There is no pre-set funding range. Grant awards will be based on organizational budgets, application reviews, and the availability of funds. Awards may vary from year to year and are contingent on appropriation of funds by the S.C. General Assembly.
A minimum of 3:1 (grantee:SCAC) cash match is required. Each dollar awarded must be matched with $3 cash. No in-kind expenses are allowed as part of the applicant’s match in this category.
How do I apply?
The initial application will take time to complete, so we strongly advise you to begin well in advance of the deadline. The online application is opened each year at least one month in advance for the upcoming deadline. Applications must be submitted via the Online Grants Management System by February 23, 2018. Applications may be submitted online until midnight (EST) on the deadline date. However, please be aware that staff members will not be available to assist you with questions or technical difficulties after the Arts Commission closes at 5:00 p.m. on the deadline day. Late applications cannot be accepted. Online submissions will be blocked after the deadline.
Using the Online Grants Management System
We strongly advise you to review the FAQ and Tutorial page before your first visit to the site. We also recommend you keep the FAQ/Tips page open in a separate browser window, and/or print a hard copy, for reference as you work.
Returning GOS grantees will need their assigned username and password.New applicants will need to register.
Create an online grants management account for your organization.
- In the first registration section, labeled Applicant Information, provide your organization’s information (name, address, phone, etc.), not your personal information.
- In the next registration section, labeled User Information, provide your work contact information (organization address, email, etc.), not your home or personal information.
We strongly encourage you to view the Registration Tutorial (PDF) before attempting to create an account.
Your email address becomes your username, so each user account must have a unique email address. If you need to use the same email address to manage grants for more than one organization, we suggest:
- Set up an email account for each of the organizations on whose behalf you'll be applying. This may be an account within the organization's own email system, or an account with one of the many free email providers (such as Gmail).
- If you'd rather not have to check multiple email accounts to get communications from us (email is our primary method of correspondence), set up the new account(s) to automatically forward incoming messages to your main email address.
New Applicants & Returning Grantees
Once you are logged on, look for "FY19 General Operating Support (GOS) Grants" in the list of available applications. Click the "Apply" button to the far right.
To ensure the correct person is listed as the primary contact person for your GOS application, that person should be the one to log on and start the GOS application.
The primary contact person for this grant should be the person who will:
- manage this grant's activities, and
- receive and respond to communications from the Arts Commission about this grant.
Submitting Your Application
After all sections of your application have been completed, you will submit the application electronically. The application will not submit unless all required questions are answered. When you submit your application, you will receive confirmation acknowledging that your online application was received.
What you DON'T need to submit
- Do not submit additional support materials. However, please be aware that panelists may review your website.
- Do not submit an application narrative or cover letter.
- Do not submit a printed copy of your application. It is recommended, however, that you print and keep a hard copy of the application for your records.
NOTE: In accordance with the S.C. Solicitation of Charitable Funds Act, charitable organizations must maintain current registration with the S.C. Secretary of State's Office. The S.C. Arts Commission does not require a copy of an applicant's current S.C. Charities registration letter; however, failure to register and renew the registration annually may result in severe fines by the S.C. Secretary of State's Office.
What are the application components and criteria?
Application Components, Review Criteria and Weightings:
- Section 1 - Organizational Health (30 points)
- Section 2 - Programs and Services; as they relate to the organization's mission (40 points)
- Section 3 - Public Participation (30 points)
Section 1 - Organizational Health (30 points)
An organization that receives a high score on this section will:
- have governance, management and staffing appropriate and sufficient to support the work of the organization. (This is not meant to imply that management and staff must be paid professionals. For some organizations, competent volunteers are appropriate and sufficient)
- invest in learning by its board and staff
- have practical, appropriate methods for well-informed planning and evaluation
- have sufficient income to support stable programming and access to cash to cover occasional shortfalls
Helpful Hint for Completing the Operating Budget Spreadsheet:
Report your last completed fiscal year’s Income and Expense budget.
- State Fiscal year: July 1, 2016 through June 30, 2017
- Federal Fiscal Year: October 1, 2016 through September 30, 2017
- Calendar Fiscal Year: January 1, 2016 through December 31, 2016
For S.C. Arts Commission operating support grants:
- General Operating Support (GOS)
- Operating Support for Small Organizations (OSS)
- Statewide Operating Support (SWO)
Report fiscal year Income and Expense budget from your submitted FY17 Final Report. (Note: If you have discovered that the figures you gave in that final report were incorrect, please contact your coordinator about submitting a corrected FY2017 final report budget.)
Section 2 - Programs and Services, as they relate to the organization's mission (40 points)
An organization that receives a high score on this section will:
- offer programs and services that are closely aligned with its mission
- show breadth and quality in its programs and services, within the scope of its mission
- have the capacity to provide these programs and services effectively
- offer programs and services that are appropriate for the people, organizations, and communities for whom they are intended
- demonstrate a clear understanding of what "success" means for the organization
- have practical strategies for reaching its goals and improving the quality of its programs and services
Section 3 - Public Participation (30 points)
An organization that receives a high score on this section will:
- have a clear understanding of who its participants are and are not, including an informed awareness of why people do or don’t participate
- have varied, effective methods of engaging and maintaining participants
- offer an appropriate (for the organization and the community) range of opportunities for broad participation
- have organizational characteristics - of board, staff, processes, programs, facilities, etc. - that promote and facilitate broad participation
- honestly assess its participation issues and have practical strategies and partnerships for building participation within the scope of the mission and the current context of the organization
Important note: By "participation" we mean active involvement of any sort by anyone with your organization. Participation includes attendance at events, certainly, but it also includes many other types of engagement, such as taking a class, using a website, serving as a volunteer, providing in-kind goods and services, making financial donations, serving on boards and committees, buying works of art, working as a contracted artist, etc.
What happens after I apply?
Staff will review applications for eligibility, conformity to guidelines, and clarity of information provided. The review panel, composed of arts administrators, artists, educators and community leaders, from within and outside S.C., reviews and rates applications on the basis of criteria listed in the guidelines (above). The panel review sessions are open to the public. Staff will develop funding recommendations based on the panel ratings for the S.C. Arts Commission Board of Commissioners, which makes final award decisions.
Applicants will receive an email and panel schedule prior to the panel meeting. We encourage you to attend the meeting, but attendance is not required. An applicant’s merit rating and panel comments are available upon request.
What are my responsibilities if I receive a grant?
If your application is approved, you will receive notification via email. You must sign and submit all required contracts to the S.C. Arts Commission by the date listed. You must also complete a Final Report by the date stated in your contract. You will be expected to contact your S.C. Arts Commission coordinator if for any reason your grant-funded activities will undergo significant revisions.
ALL GRANTEES are required to file a Final Report at the end of the grant period. The Final Report Due Date is printed on your contract. Failure to submit an accurate and complete Final Report by the due date will result in cancellation of the award and repayment of funds received. The S.C. Arts Commission will not fund applicants who have outstanding Final Reports. Go to the Final Report requirements >>
In addition, failure to file a complete GOS Final Report by the due date will result in a reduction of 15% to your next General Operating Support award.
If your organization receives a 3-year award cycle, you are required to file a final report at the end of each annual grant period. Submission of your annual final reports for years one and two of the three-year cycle will allow us to assess long-term progress and generate the next year's contract.
How do I get paid?
Payment will be on a reimbursement basis only. Up to two interim payments may be requested during the grant period. An accurate Grants Payment Request Form, listing only expenses allowable under the program guidelines for the certified time period, must be submitted in order to receive payment for the grant award. Your first grant payment request must be submitted by December 1.
Your county coordinator is your contact person and resource for your SCAC grant activities. If you have questions, problems, or otherwise need assistance regarding any aspect of these guidelines or your application (e.g. technical difficulties, interpretation of guidelines, etc.), please contact your county coordinator.
In addition to this page, you must read the following for complete guideline information:
- Before You Apply
- Completing the Application
- Terms & Definitions
- Support Materials
- After the Grant Award
- General Information
Be notified of
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