SEARCH THIS SITE

SC Arts Commission Arts in Education Program

Purpose
The purpose of the Residency Plus Individual Site program is to support in-school artist residencies, performances and workshops.

Description
The Residency Plus Individual Site program provides support for schools collaborating with artists concerning residencies, performances and workshops. Awards in this category may be used to cover residency/performance/workshop fees, but may not be used to cover travel expenses or supplies. Residency Plus Individual Site is designed to serve individual schools that are not served through a Residency Plus Multi-site or ABC Advancement grant award. Please note that Residency Plus Individual Site grants are awarded for work scheduled to take place during the following school year. If you wish to apply for a grant to fund a residency that will take place during the current school year, please review the QuickStart program guidelines.

 

Definitions

• A residency, for the purpose of this grant, consists of at least 22 hours of meaningful interaction between a teaching artist from the SC Arts Commission's Roster of Approved Artists and the teachers and students of the applicant school. The teaching artist should see the same group of students at least three times, and preferably more. Remaining hours may be used to provide performances, workshops, artist studio time, professional development between the teachers and teaching artist, and to complete the SC Arts Commission's Residency Planning and Residency Assessment forms. The Residency Planning and Assessment forms are designed to facilitate co-planning, assessment, and understanding between the teaching artist and teacher(s) with whom they will share a classroom. Both forms are mandatory.
• A workshop, for the purpose of this grant, is a quality interaction, at least 1.5 hours in length, between a teaching artist(s) from the SC Arts Commission's Roster of Approved Artists, teachers and students of the applicant school. A workshop does not require that the teaching artist see the same group of students multiple times. Workshops may take place in conjunction with residencies or performances. Workshops do not require Residency Planning or Residency Assessment documents, but teachers and teaching artists are encouraged to use them in order to maximize the instructional potential of the workshop.

 

Eligibility Requirements
Applicant must be:

• a SC public or private school (pre-K-12) OR
• a nonprofit after school program in partnership with a pre-K-12 SC public or private school OR
• a unit of government or charitable organization currently registered with the SC Office of the Secretary of State that either has its own federal tax-exempt status with the IRS or is applying through a fiscal agent in partnership with a pre-K-12 SC public or private school

Restrictions

1. Contracted artists must be on the Arts Commission's Arts in Education Roster of Approved Artists. Please be advised that inclusion on the Arts Commission's Roster of Approved Artists is based solely on artistic merit. Schools and other institutions contracting artists are encouraged to follow standard hiring practices for professionals working in schools.
2. Residency sites may not apply as individual sites if they are included in multi-site applications.
3. ABC sites are not eligible to apply for Residency Plus funding.
4. Applicants may only receive one Residency Plus award per fiscal year (July 1 – June 30); the grant award may be used to fund multiple residencies, performances, and workshops.
5. If using grant funds for a residency, grant recipients must complete SC Arts Commission Residency Planning form before the residency, and Residency Assessment form after the residency. The forms are to be filled out collaboratively by the teaching artist and the teacher with whom he or she will be sharing a classroom. Both forms must be returned with the final report.
6. Schools that are part of Gifted and Talented Consortia (RES) may apply as individual sites in addition to their participation in consortia applications.

Deadline
November 15 for residencies planned for the upcoming fiscal year (July 1 - June 30).
Applications must be postmarked or hand-delivered to the SC Arts Commission offices before 5:00 PM, no later than the stated date, or, when the deadline occurs on a weekend or holiday, no later than the next business day.

Funding Ranges and Grant Payments
Up to $750, the SCAC pays ½ of artist(s) fee(s).

Please note that the applicant must pay the artist in full upon the conclusion of the residency/workshop/performance. Once the applicant has submitted a complete final report, including the Residency Planning and Residency Assessment documents as required, the SCAC will reimburse the applicant, not exceeding the total grant award. The SCAC does not pay artists directly.

Match 1:1 (applicant:SCAC)
Awards are based on the total artist fees that the applicant plans to pay. SCAC will reimburse 1/2 of artist fees, up to $750 maximum award (1:1 match). The applicant match must be cash.

Funding Examples
Please note: The SC Arts Commission will not fund programs for which the sum of all artist(s) fees is less than $750.

If your total artist fees are:	You may request:
$750	$375
$1000	$500
$1500	$750
over $1500	$750 (maximum award)

Grant Payments

SCAC will reimburse the grantee 1/2 of artist fees paid, not to exceed the total grant award, at the end of the residency upon receipt of a complete final report. The grantee must attach a completed Artist Utilization Detail form, Residency Planning Form, and Residency Assessment Form, to their AIE Final Report form. One payment will be issued upon receipt and approval of the Final Report.

Filing Fee None

Review Process
Please contact your SCAC county arts coordinator for guidance on completing the application form, or on selecting and contracting an Arts in Education Roster artist for residency.

The initial staff review of applications focuses on eligibility, compliance with guidelines,and completeness of application packet. After the application review is complete, the AIE program director submits funding recommendations to the Executive Director. Final funding decisions are approved by the Arts Commission Board. All applicants will receive a letter announcing the Commission's decision. Applicants applying for the upcoming fiscal year (November 15 deadline) that are in good standing (no overdue/incomplete grant reports or outstanding debts to SCAC) will receive notification of funding decisions for the upcoming fiscal year no later than June 2008.

 

Final Report
All grantees are required to file a AIE Final Report (PDF) (How To Use PDFs) at the end of the grant period. The Final Report Due Date is printed on your contract. Failure to file the final report by the due date will result in cancellation of the award and repayment of any funds received. SCAC will not fund applicants who have outstanding final reports. Submit only original final report forms with original signatures. Do not submit copies or fax your final report form. AIE Residency Plus Final Reports must be accompanied by a completed Artist Utilization Detail form and, as required, completed Residency Planning and Assessment documents.

Required Application Materials

Each page/item of materials must be labeled with the name of the applicant organization and be submitted in a format suitable for copying. Typeface must be legible, and no less than 12 point.

Do not use 3-ring binders, folders, or bind the application materials in any way other than with binder clips or paper clips.

The application package must include one complete collated set of items as follows:

Forms
Submit only originals, completed and signed. Forms are in Portable Document Format (PDF). How To Use PDFs

1. Grant Application for Organizations form. Please list the school participating in the residency as the primary applicant, and the school district as the secondary applicant. The application should be signed by the school principal or by a school district representative.
2. Artist Utilization Detail form. Check the Proposed block and complete all details concerning the residency information. If applying for next year funding and an artist has not been selected for the residency, write TBA in the SCAC Roster Artist column. However, in order to receive payment for an artist residency, the contracted artist must be listed on the Arts in Education Roster of Approved Artists and the name must be the same as it appears on the Roster. 

Private Schools and Charitable Organizations Only
Private Schools and Charitable Organizations must also submit the following:

1. Board of Directors list - List of Applicant's current board of directors. Include board members' occupations/professional affiliations indicating with asterisks those who are African-American, American Indian/Alaska Native, Asian, or Hispanic.
2. SC Charities letter - SC Registration as Charitable Organizations letter. Include a copy of the applicant's current letter of registration as a charitable organization. The letter must be renewed annually with the SC Office of the Secretary of State in accordance with the provisions of the SC Solicitation of Charitable Funds Act. Note: School PTOs are exempt from submitting a SC Charities letter.
3. IRS tax-exempt letter - A copy of applicant's IRS tax-exempt letter.
   OR, IF APPLYING THROUGH A FISCAL AGENT, submit
   
   1. A copy of fiscal agent's IRS tax-exempt letter.
   2. A copy of a letter of agreement, signed by both the applicant and the fiscal agent that outlines the working relationship and responsibilities of both parties.

 

Submit completed applications to:

Arts in Education Residency Plus Individual Site Grants Program
South Carolina Arts Commission
1800 Gervais Street
Columbia, SC 29201

NOTE: Incomplete applications will not be accepted. Submit only original application forms with original signatures. Do not submit copies or fax your application.