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SC Arts Commission Arts in Education Program

AIE Arts in Basic Curriculum (ABC) Advancement

FY2019 Grant Application Guidelines

 

Note: The S.C. Arts Commission is not accepting new ABC Advancement applications for FY19. Only returning ABC sites (Group A) may apply. To learn about the steps for becoming an ABC site, visit the ABC website.

 

Note: Current (FY18) ABC grantees have been divided into three groups, which means that current grantees only need to submit an ABC application once every three years. Please refer to the FY18 ABC Advancement Grant Awards page to identify your group.

 

  • If you are listed as Group A, you must apply by the January 16, 2018 deadline for FY19-21 funding.
  • Applications will only be accepted from Group A grantees. All other current grantees (Group B and Group C) cannot submit an application at the January 16, 2018 deadline.
    • Current Group B Grantees will next apply in January 2019 for FY20-22 funding.
    • Current Group C Grantees will next apply in January 2020 for FY21-23 funding.

 

Need help? Your S.C. Arts Commission county coordinator is your contact person and resource for your S.C. Arts Commission grant activities. If you have questions, problems, or otherwise need assistance regarding any aspect of these guidelines or your application (e.g. technical difficulties, interpretation of guidelines, etc.), please contact your county coordinator.

Purpose

The purpose of the ABC Advancement grant program is to support schools and school districts committed to implementing standards-based arts curricula and to making the arts an integral part of the basic curriculum and daily classroom instruction.

Description

Arts in Basic Curriculum (ABC) Advancement grants are available to sites that have a school board-approved 5-Year Strategic Plan for including all five art forms in their school day curriculum, and may support ongoing comprehensive planning, strategic projects and implementation of standards-based arts education initiatives, including but not limited to artist residencies.

 

ABC Advancement grantees are known as ABC sites, and are expected to send representatives to meet with colleagues from other current and former sites for professional development days during the school year. There are currently 79 sites, some of which have been sites since the project's inception.

 

The ABC sites are part of the larger ABC Project, which is overseen by a steering committee of approximately 50 members including artists, educators, school administrators, representatives of higher education, business leaders and governmental representatives.

 

Among ABC Project programs and activities that support the efforts of ABC sites are 14 summer institutes for educators, including the Curriculum Leadership Institute in the Arts (CLIA), a summer arts leadership program for arts educators; the Arts Education Leadership Institute (AELI), an intensive summer planning program for school and school district teams; the SC Center for Dance Education at Columbia College; and an expanding statewide outreach program.

Eligibility Requirements

Applicant must be:

  • a S.C. public or private school (preK-12) OR
  • a S.C. school district OR
  • a Gifted and Talented Consortium that operates year round

 

All applicants must:

  • have successfully established a Strategic Arts Plan developed using ABC Strategic Planning Guidelines as part of an Act 135 Education Improvement Act Plan.
  • have a functioning arts steering committee - a broadly based planning and program advisory committee that includes both school and community leaders.

 

Additionally:

  • School district applicants must have designated district arts coordinators with appropriate experience and certification in dance, drama, music or visual arts who have responsibility for arts curricula and professional development of district arts educators.
  • In accordance with federal government policy, the S.C. Arts Commission requires all organizations to include a valid DUNS number as part of their grant applications. Applications will not be accepted from organizations that do not have a DUNS number. What's a DUNS number, and how do I get one?
    • If using a fiscal agent/receiver, separate DUNS numbers are required of both the applicant organization and the fiscal agent/receiver.
    • Individual schools may use their school district's DUNS number and do not need to register separately.
    • All other organization applicants, including private schools, must provide a DUNS number.
    • Individual artists are not required to obtain a DUNS number.

Application Deadline

January 16, 2018

For support beginning July 1, 2018 and ending June 30, 2021.

 

Applications must be submitted online before midnight (EST) on the deadline date. Please be aware that staff members will not be available to assist you with questions or technical difficulties after the Arts Commission closes at 5:00 p.m. that day.

 

Note: Current (FY18) ABC grantees have been divided into three groups, which means that current grantees only need to submit an ABC application once every three years. Please refer to the FY18 ABC Advancement Grant Awards page to identify your group.

 

  • If you are listed as Group A, you must apply by the January 16, 2018 deadline for FY19-21 funding.
  • Applications will only be accepted from Group A grantees. All other current grantees (Group B and Group C) cannot submit an application at the January 16, 2018 deadline.
    • Current Group B Grantees will next apply in January 2019 for FY20-22 funding.
    • Current Group C Grantees will next apply in January 2020 for FY21-23 funding.

Funding Ranges

  • Up to $15,000 per year per single school
  • Up to $25,000 per year for a school district

Match

2:1 (applicant:S.C. Arts Commission)

Please note that funds from another S.C. Arts Commission grant may not be used as matching funds.

Budget

ABC Advancement funds support the operating expenses of the ABC site’s arts education programs. Provide ALL income and expenses for your site’s entire arts budget, not just items you plan to pay for with this ABC grant funding. Include any district expenditures for arts education programs, such as arts teachers’ salaries, arts classroom supplies, etc. If you are a school of the arts, provide your school’s entire operating budget.

 


How to Apply

Note: The S.C. Arts Commission is not accepting new ABC Advancement applications for FY19. Only returning ABC sites (Group A) may apply. To learn about the steps for becoming an ABC site, visit the ABC website.

Submitting Your Application

ABC Advancement Grants are managed in our new online grants management system, from application, to approval and contracts, through payments and final reports.

 

The initial application will take time to complete, so we strongly advise you to begin well in advance of the deadline. The online application is available at least two months before the upcoming deadline. Late applications cannot be accepted; submissions will be blocked after the deadline.

About your Account

As an FY18 Group A ABC Advancement grantee, the Grants Office has pre-registered your ABC site, so although it is your first time accessing the system, you will NOT need to create a new account.

 

Your logon credentials will be mailed to you in early November 2017. If you have not received this letter by November 15, please contact the Grants Office.

 

For security and ease of use, we recommend that you change your password when you log on for the first time (and be sure to make note of your new password). Here's a quick tutorial (PDF) >>

How to Apply

To apply for an FY19 ABC Advancement grant, you will:

  1. Log on to the system with the username and password mailed to you in early November 2017.

  2. Change your password, if you have not already done so.

  3. If needed, click the "Apply" link at the top of your screen.

  4. Enter the access code provided in the November letter, to access the ABC Advancement Grant application.

  5. When you see "FY19 ABC Advancement Grants" in the list of available applications, click the "Apply" button to the far right.

    Helpful Hint:

    The primary contact person for this grant should be the person managing this grant's activities, who will receive and respond to communications from the Arts Commission about this grant. To ensure the correct person is listed as the contact person for your ABC application, that person should be the one to log on and start the ABC application.


  6. When you submit your application, you will receive confirmation acknowledging that it was received.

About Our New Online Grants Management System

Our online grants are now managed using the Foundant platform. For frequently asked questions, registration instructions, and other helpful information, we highly recommend visiting the Foundant page on our website, before you begin working in the system.

Helpful Hint:

The system works best with the Chrome and Firefox browsers. The Microsoft Edge browser is not recommended; it will not autosave and will not save data that is copied-and-pasted into fields.

 

Apply Now

 

Get a preview of the application before you create an account >>

 


Review Process

The initial staff review of applications focuses on eligibility, conformity to guidelines, accuracy and detail of budget, clarity of narrative, completeness of packet, compliance with grant requirements, and confirmation of required support materials. A panel reviews and rates grant applications on the basis of specific criteria listed in the guidelines. Funding recommendations based on overall ratings and funding histories are determined by panel discussion and consensus and then presented to the S.C. Arts Commission Board of Directors for final funding decisions.

Review Criteria

  • Teachers qualified to deliver quality, standards-based arts curriculum - 24 points
  • A standards-based arts curriculum - 24 points
  • School or district policies and procedures supportive of arts education - 24 points
  • Five-year strategic arts plan designed to be a living document with yearly updating, possible redesign and evaluation - 28 points

Panel Review Date

The panel review is scheduled for Thursday, March 8, 2018. Applicants will receive an email and panel schedule prior to the panel meeting. We encourage you to attend the meeting, but attendance is not required. An applicant’s merit rating and panel comments are available upon request.

If you receive a grant award

If your application is approved, you will receive notification and a grant management folder through the postal mail. You must sign and return all required contracts to the S.C. Arts Commission by the date listed in the folder. You must also complete a Final Report, as listed in your grant management folder, by the date stated in your contract. You will be expected to contact your S.C. Arts Commission coordinator if for any reason your project will undergo significant revisions.

Grant Payments

Payment will be on an expense reimbursement basis only. Grantees may submit a maximum of two interim payments during the fiscal year, totaling no more than 80% of the grant award. Final grant payment will be released upon receipt and approval of grantee's Final Report.

Final Report

ALL GRANTEES are required to file a Final Report at the end of the grant period. The Final Report Due Date is printed on your contract. Failure to submit an accurate and complete Final Report by the due date will result in cancellation of the award and repayment of funds received. The S.C. Arts Commission will not fund applicants who have outstanding Final Reports. Go to the Final Report requirements >>

 

Important Dates

  • November 1, 2017: FY19 application guidelines posted; application available online
  • November 3, 2017: Application access information mailed to current Group A grantees
  • November 28 & 29, 2017: Webinars - Characteristics of a Quality ABC Grant Narrative
  • January 16, 2018: FY19 Application deadline
  • March 8, 2018: FY19 Panel review; applicants encouraged to attend
  • Late April/Early May 2018: FY19 tentative award notification (after April board meeting)
  • May 1, 2018: FY18 (current ABC grantees only) Final Report & pay request due
  • Late June/Early July 2018: FY19 awards finalized at June board meeting, based on state budget
  • July 1, 2018-June 30, 2019: FY19 grant period (fiscal year)
  • August/September 2018: FY19 Grant contracts issued
  • May 1, 2019: FY19 Final Report & pay request due

 


 

Questions?

Please contact your coordinator.

Instructions

In addition to this page, you must read the following for complete guideline information:


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