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SC Arts Commission Grant Programs

After the Grant Award

 

Getting the Money

Contract Packet

After an award has been approved, a contract packet will be prepared and mailed to you. The packet will include a color coded grants folder labeled SC Arts Commission, copies of your grants contract, payment request information, final report information, and additional pertinent material. It is important that you keep the folder handy and refer to it throughout the grant period.

Contracts

A contract specifying the terms of the grant is sent to all grant recipients. The contract must be signed and returned to the Grants Office by the date specified on the contract. The S.C. Arts Commission (SCAC) must receive a signed grant contract before any funds are disbursed. Contracts must be signed by the individual who can legally obligate the organization (Authorized Official) or the individual applicant him/herself.

 

After the grantee agrees to the terms specified, no changes in the project shall occur - in activities, personnel or budget - unless approved in advance, in writing, by the South Carolina Arts Commission. The person who signs the contract agrees to uphold the conditions and is legally responsible for the compliances stated in the contract. All project dates - the period required to implement and complete the proposed activity - must fall within the Commission's fiscal year (July 1 through June 30) unless an extension has been approved.

Award Reductions

Because of unanticipated state revenue shortfalls, the Commission may be required, by the Legislature or Budget and Control Board, to reduce the agency budget at any time during the year. It is possible that a required state agency budget cut could reduce award amounts in mid-year. The Commission, therefore, reserves the right to reduce award amounts commensurate with the budget adjustments set forth by the Legislature or Budget and Control Board.

Grant Cancellation

The Commission reserves the right to withhold, cancel, and request return of funds allocated to a grantee in the event the grantee does not meet specified reporting deadlines, or changes the project without prior Commission approval.

Bad Debts

Individuals and organizations who are in arrears to the Commission for previous debts will not be paid any awarded grant funds until their debts are cleared.

 


Giving Credit

In accordance with the terms of the grant contract, all SCAC grantees are required to:

 

If you are receiving funding through the S.C. Arts Commission, refer to your contract packet, and to the additional information provided in the links above, for details on proper crediting and communication.

 


Managing the Award

Recordkeeping & Reporting

Accurate records of the project and expenditures must be kept for all activities related to the grant for a period of three years after the completion of the project. Financial records must be made available for audit upon request by the South Carolina Arts Commission and/or the National Endowment for the Arts.

Financial Management

A grantee shall use an accounting system that is in accordance with generally accepted accounting standards and principles including, but not limited to, the following:

 

  • Accurate and complete disclosure of all financial grant activity in accordance with the SCAC reporting requirements.A system which clearly separates grant funds from other revenues and maintains records which identify the source and use of funds for grant supported activities.Supporting source documentation of all grant-related expenditures, such as letters of agreement, contracts, purchases orders, invoices, bills, etc.
  • Maintaining financial records for a minimum of 3 years after completion of the grant.

Audit Requirements

As required by the SC State Auditors Office, in accordance with OMB-Circular A-110 and A-133 for Institutions of Higher Education, Hospitals and other nonprofit organizations and Circular A-128 for State and Local Governments, any contractor receiving $500,000 or more in federal funds in one fiscal year from all granting sources is required to have an audit and must submit a copy to SCAC. Other organizations receiving SCAC grants may be subject to agency audits of receipts and expenditures as they relate to grant funds.

 


Final Reports

A final evaluation report with financial information and other documentation is required of all grant recipients. The due date for this information varies by project and funding category.

 

ALL GRANTEES are required to file a Final Report at the end of the grant period. The Final Report Due Date is printed on your contract. Failure to submit an accurate and complete Final Report by the due date will result in cancellation of the award and repayment of funds received. The S.C. Arts Commission will not fund applicants who have outstanding Final Reports. Go to the Final Report requirements >>

 


Questions?

Please contact your coordinator.


Instructions

In addition to this page, you must read the following for complete guideline information:


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