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SC Arts Commission Grant Programs

New Online Grants Management System

 

Last update: 10/29/18

 

Go to the Grants Management System

 

 


 

FY19 Contracts

Our new online grants management system allows us to handle most documents electronically, including your contract, payment requests, and final report.

 

For FY19, most contract packets will be issued electronically. This electronic contract packet replaces the paper documents and folder we have traditionally sent via postal mail.

 

  • Watch the video tutorial: FY19 Contract Review and Submittal
  • Note: You will receive an email from administrator@grantinterface.com letting you know that your contract packet is ready to be accessed in the online system. Please check your spam filters to be sure you can receive email from that address.

FAQ (Frequently Asked Questions)

Your Account

Your Grants

The Online System

 


How do I create an account?

From the logon page, just click "Create New Account" and complete the fields provided.

 

VERY IMPORTANT NOTE FOR ORGANIZATIONS:

  • In the first registration section, labeled Applicant Information, provide your organization's information (name, address, phone, etc.), not your personal information.
  • In the next registration section, labeled User Information, provide your work contact information (business address, email, etc.), not your home or personal information.

 

Helpful Hint

Your email address becomes your username, so each user account must have a unique email address. If you need to use the same email address to manage grants for more than one organization, we suggest:

  1. Set up an email account for each of the organizations on whose behalf you'll be applying. This may be an account within the organization's own email system, or an account with one of the many free email providers (such as Gmail).
  2. If you'd rather not have to check multiple email accounts to get communications from us (email is our primary method of correspondence), set up the new account(s) to automatically forward incoming messages to your main email address.
  3. Create an online grants management account for each organization, using the email address(es) you've set up for that purpose.

 

For a walk-through of the process, please download the Registration Tutorial (PDF).

 

Once you have registered, be sure to keep this logon information in a secure place for your records.

Note: Some grantees will be pre-registered in the system and will not need to create an account. Those grantees will be contacted with logon information. If we have provided you with logon information, please DO NOT create a new account, as it will not give you access to your existing grant information.

What if someone else in my organization already has an account?

Go ahead and create an account for yourself, following the registration instructions above. Then send an email message to GrantsOffice@arts.sc.gov to let us know; we'll need to merge the two organizations in the system.

Can I use the same logon credentials, bookmarks, etc. as I did in the old system?

No. Our current online grants management system uses the Foundant platform, a completely separate system from the OSCAR system we have used previously. Please update your bookmarks and use the new logon information that either you create or we have provided.

Why isn't my password working?

Helpful hints...

  • Try again; you may have just mis-typed your password, or there may have been a momentary glitch with your internet connection or the system.
  • Passwords are case-sensitive, so be sure you're using the correct upper- and lowercase characters.
  • Be sure you're using the email address with which you are registered for the applicant organization in the Foundant system.
  • Try the "Forgot your Password?" link on the Logon page, to send a password reset link to your email address.

And of course, you can always contact the Arts Commission for assistance! But most password issues can be quickly resolved by one of the methods above.

What if I forgot my password?

Use the "Forgot your Password?" link on the Logon page, to send a password reset link to your email address. If you no longer have access to the email address you once used in the Foundant system, please contact the Grants Office.

How do I change my password?

There are two ways to change your password:

  • Click the "house" icon in the top left of the screen to go to your Applicant Dashboard. Then click the "pencil" icon to the right of the "Applicant" information at the top of your profile.
  • Click your name at the top right of the screen and choose "Edit My Profile" from the dropdown menu.

Once you are on the Applicant Profile screen, scroll down and click the "Change Your Password" button, change your password in the pop-up window, and click "Save Password."

 

For a walk-through of the process, please download the Changing Your Password Tutorial (PDF).

 


Managing Your Grants

Can I look at the application before I decide to create an account and apply?

Yes. Follow this link to reach the "Apply" page and see all of our currently-available applications.

  • Scroll through the page to see what's available. Note that to the right of each grant category, there's a note about when applications will be accepted.
  • Use the "Quick Search" box at the top to find a specific grant category.
  • If you've been given an Access Code for a specific grant, you won't see it in the list. Type your Access Code in the box in the upper right corner of the screen and click the "Enter Code" button.

When you've found the grant in which you're interested, click the "Preview" button to see it on your screen. While you're previewing, you can also click the "Question List" button in the upper left to generate a blank application in PDF format.

How do I apply for a grant?

After logging on, click the "Apply" link at the top of the screen, to see currently-available grant opportunities.

 

Note: If you have been provided an access code for a specific grant application, you will need to enter it in the field at the top right of the screen, to see that grant category's application information. You will need to enter the access code every time you need to find that grant opportunity, until you have started your application (after which, your application in progress will appear on your "Home" page).

 

Helpful Hint:

 

To ensure the correct person is listed as the primary contact for your application, that person should be the one to log on and click the "Apply" button to start the application.

 

The primary contact person for this grant should be the person who will:

  1. edit and submit the grant application;
  2. manage this grant's activities, and 
  3. receive and respond to communications from the Arts Commission about this grant. 

 

Other users in the organization can view the application, but only the user whose name appears at the top of the application will be able to edit and submit. If you need your application reassigned to a different user within your organization, send an email to GrantsOffice@arts.sc.gov to request this change. (You may continue working in the meantime.)

Why don't I see my grant category in the list of available grants?

Some grant applications are restricted (for example, grantees on a three-year cycle don't need to apply every year, so only those who are eligible in a particular year are given access, to avoid accidental applications). Restricted categories will not appear in the public list.

 

If you are eligible to apply, you should have received an Access Code with notification that the application is available. Type your Access Code in the box in the upper right corner of the screen and click the "Enter Code" button, and your grant category should appear.

 

If you think you are eligible to apply, but you have not received an Access Code, please contact your coordinator.

How do I continue an application I've already started?

If you have already begun the application process, click the "Home" icon at the top left of the screen, find your grant in the listing, and click the "Edit Application" link to the right. DO NOT click the Apply button; this will start a new application (instead of taking you to your application in progress).

What if more than one person needs to work on my application?

The person who starts the application is the primary contact for that application, and the only user who can edit or submit. However, that user may allow others to work on their application by:

  • Downloading and sharing any of the spreadsheets within the application (for example, you may want your treasurer to complete the budget spreadsheet).
  • Sharing the questions (and character limits) for which you want others to draft the answers (which you can then copy and paste into the application online).
  • Allowing another person to log on to the system with the primary contact's log on information. Please note that we do not recommend sharing your log on information with any more people than necessary, and only share your log on credentials with trusted individuals.

How do I see my grant history?

Click the "Historical Requests" tab on your Dashboard (reached by clicking the "Home" icon at the top left of the screen).

Where's my contract, payment request, etc.?

Our new online grants management system allows us to handle most documents electronically, including your contract, payment requests, and final report.

 

For FY19, most contract packets will be issued electronically, starting in late August 2018. This electronic contract packet replaces the paper documents and folder we have traditionally sent via postal mail.

  • Watch the video tutorial: FY19 Contract Review and Submittal
  • Note: You will receive an email from administrator@grantinterface.com letting you know that your contract packet is ready to be accessed in the online system. Please check your spam filters to be sure you can receive email from that address.

Contact Information

How do I update my contact information?

There are two ways to change your user information:

  • Click the "house" icon in the top left of the screen to go to your Applicant Dashboard. Then click the "pencil" icon to the right of the "Applicant" information at the top of your profile.
  • Click your name at the top right of the screen and choose "Edit My Profile" from the dropdown menu.

Once you are on the Applicant Profile screen, update your user information and click "Save."

What if my email address changes?

The system uses your email address as your user name. So, if your email address changes:

  1. Log on using your old email address (the one associated with your Foundant account)
  2. Go to your Applicant Profile (click the "house" icon at the top of the screen).
  3. Enter your new email address in the "Email/Username" field, then click "save."
  4. The next time you log on, use your new email address as your user name.

How do I update my organization's contact information?

There are three ways to change your organization's information:

  • Click the "Organization History" link at the top of the screen. Once you're on the Organization Summary page, click the "Edit" button to the right of the "Summary" section at the top.
  • Click your name at the top right of the screen and choose "Edit My Organization" from the dropdown menu.
  • Click the "house" icon in the top left of the screen to go to your Applicant Dashboard. Then click the "pencil" icon to the right of the "Organization" information at the top of your profile.

How do I make sure I'm listed as the contact person on my application?

The account holder who is logged on and begins the application will become the Contact Person for that grant application. When you begin your application, please review the "Applicant" information shown at the top of the page. The name and contact information should be that of the Contact Person for this grant's activities.

 

If a different person's information is shown, we will need to reassign the application to the correct Contact Person's account. Please send an email to GrantsOffice@arts.sc.gov to request this change. (You may continue working in the meantime.) 

 


System Features

Which browser should I use?

The system works best with the Chrome and Firefox browsers. The Microsoft Edge browser is not recommended; it will not autosave and will not save data that is copied-and-pasted into fields.

How often do I need to click the "Save" button?

The system will automatically save your work:

  • When you exit a field
  • Every 100 characters
  • When you click the "Save" button at the bottom of the screen. (It's not necessary, but it never hurts!)

Exception: The autosave does not work in the Microsoft Edge browser. If using Edge, you must manually save your work by clicking the "Save" button often.

What happens if the system "times out?"

The system will give a warning message after a period of inactivity, letting you know it is about to log you out for security purposes. You can click to continue. If the system does log you out, it will save your work first.

How do I print or save my documents (applications, final reports, etc.)?

  • Click the "Question List" button near the top right of the screen for a "blank" application or final report (so you can see what is required, and gather the information offline if you like).
  • Click the "Packet" button (e.g., "Application Packet," "Follow Up Packet") near the top right of the screen for a copy of your completed (or in progress) application or final report.

Both of these options will generate a PDF file of the document, which you may then print and/or save to your computer. (How to Use PDFs)

What is "Fax to File?"

Fax to File is a tool that allows you to convert documents from hard copy to PDF format, by faxing the hard copy documents to the system. You can then upload those PDFs to the system as part of your application, final report, etc. Unless you don't have a way to scan hard copies of documents, you probably won't need Fax to File.

What does the "Public Profile" button do?

On the Applicant Dashboard, you can click the "Public Profile" button to access your GuideStar, 990, or other public information.

What does this term mean?

This system uses specific terminology that may be different from our usual language.

  • A "request" is an application.
  • A "process" is the grant cycle for that year and category (e.g., "FY18 General Operating Support").
  • "Follow up forms" are all of the items which come after grant funding is decided, including contracts, payment requests, and final reports.

What if the system freezes when I try to submit?

During times of high traffic (e.g., deadline days), the system may take a little extra time to process your submission. You may see a message that asks if you want to wait, or if you'd rather stop or "kill" the process. We recommend clicking "wait" to allow the system to finish processing your submission. (The message may come up more than once; just keep clicking "wait.")

 

The system is checking your submission to be sure you haven't missed any required questions, and/or if you've gone beyond the character allotment in any fields. If so, it should eventually provide you with a message to that effect, so that you can answer the missed question or retype your answer with fewer characters.

 


 

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